Accounts Assistant

KCR Solutions
14 Feb 2018
25 Feb 2018
Contract Type
Full Time

Full Time - £20,000 depending on experience

Hours: 8.00 - 5.00 Monday to Friday

Our client based in Gateshead are looking to recruit an Accounts Assistant/Purchase Ledger clerk.


Purchase orders

  • Accurately enter onto DEMA with sufficient information to allow matching of invoice(s).
  • Request more information if there is not an adequate breakdown of the order.
  • Request missing POs from site contacts.


  • Accurately receipt goods / services against the correct purchase orders.
  • Request missing GRNs from site contacts.
  • Request missing POs from site contacts.
  • Maintain paper files of unmatched GRNs. Carry out periodic reviews of paperwork.


  • Accurately enter onto DEMA with all relevant information and references.
  • Ensure all invoices are matched to relevant orders where possible.
  • Identify and prioritise invoices which have shorter terms.
  • Recognise invoices with missing paperwork and chase the relevant person to get the information required and allow the invoice to be authorised.
  • Identify invoices which are for call off orders. Speak to Steve Schuster for any missing information or for retrospective POs where an order is ongoing.
  • Where paperwork cannot be obtained in a timely manner, send invoices out to sites for authorisation (pinks).

Reporting & management of Ledgers

  • Run 'On hold’ reports to identify invoices that are still awaiting authorisation.
  • Actively chase sites for paperwork when 'On hold’ invoices are not authorised within 28 days of invoice date.
  • Send copies of invoices to sites, if required, to get authorisation and clear aged invoices.
  • Monitor Aged Creditors reports alongside 'On Hold’ reports to identify invoices that are overdue.

Contract Sales Ledger

  • Raise sales invoices as requested.
  • Maintain sales ledger daybook.
  • Reconcile day book on a monthly basis against DEMA transaction listing.


  • Maintain a high level of accuracy.
  • Work as a team to manage workload effectively
  • Communicate any issues with workload.
  • Take ownership of every task carried out. The purchase ledger is your responsibility and your role is to maintain it to the highest standard.
  • Deal with supplier queries. Escalate if required.
  • Build relationships with suppliers and site contacts to allow easier resolution of issues.
  • Carry out any Ad-hoc requests relevant to the role at the request of line manager etc.
  • Holiday cover as required on purchase ledger.

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