Conference Manager

Recruiter
Harris Hill
Location
London (Greater)
Posted
14 Feb 2018
Closes
16 Feb 2018
Sector
Charity
Contract Type
Permanent
Hours
Full Time
I am currently looking for an 6 month Interim Conference Manager to deliver a highly respected charitable organisations annual conference. As Conference Manager you will be responsible for the coordination and delivery of the annual event! You will have a strong events background with proven experience managing a conference from beginning to end. In addition to working with key staff and officers, you will be responsible for liaising with programme leads, local support staff and volunteers, booking venue staff and exhibitors, organising booking systems, arranging contracts with external suppliers, supporting the production of the programme and other publicity material, arranging travel for speakers, and running the event itself. You will also have responsibility for administering event budgets including producing post-event financial and activity reports. Main Duties: Booking and liaising with event venues, filming, catering companies and other third-party stakeholders to produce the highest quality events. Operational responsibility for event budgets and preparation of post-event financial/activity reports. Provide administrative support to the Conference Secretary, including organising and supporting the Conference Committee meetings. Briefing Staff and Officers in the lead up to events as well as on the day and overseeing and coordinating event volunteers. Successfully managing the event on the day, troubleshooting any last-minute issues and drawing on support from colleagues where appropriate. Develop and maintain electronic and paper filing systems, databases and spreadsheets of all key documents and contracts. Liaise with staff and officers to research event sponsorship and development opportunities of events. Work with colleagues to compile and disseminate publicity and event materials such as e-marketing campaigns, leaflets, posters and programmes for events. Maintain accurate event registration lists using conference programme software, manage the conference registration process and responsible for updating the conference webpages. Gather and analyse data on all events, including the booking process and attendance rates. Provide regular reports on impact and effectiveness of events. Utilise the feedback on events (both operational and end user experience) to make suggestions for future improvements. In addition to the above, experience of organising academic conferences or working in an academic environment is desirable. If you have the above sills and experience and are immediately available, please apply online or contact Sekai today!

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