Sales Ledger and Assistant Purchase Ledger Clerk

Glazing Vision Ltd
12 Feb 2018
16 Feb 2018
Contract Type
Full Time
Sales Ledger and Assistant Purchase Ledger Clerk

Reports to
Trainee Management Accountant

The Role
To provide support to the Trainee Management Account by completing the sales ledger function, assisting the purchase ledger clerk and completing ad-hoc reports for the Trainee Management Accountant.

Due to a staff member leaving we have reviewed the role that is required within the Finance function and we have earmarked a full time position to complete the sales ledger duties and then work with the purchase ledger clerk to assist with her duties and then with the remaining time complete monthly ad-hoc reports for the Trainee Management Accountant which assists with completing the month end accounts. There are other general admin duties also included within the role.


Sales Ledger

• To produce and post to the sales ledger in SAGE 200 the daily banking summaries.
• Produce sales invoices from bespoke software and send to customers.
• Input onto SAGE 200 sales and credit notes.
• Monthly checks to ensure all invoices have been produced, including International invoices.
• Create invoices for other Company divisions.
• Raising of invoices for staff purchases.
• Scanning and filing of invoices and information.
• Banking of any cheques that are received and also collecting petty cash from the bank.
• Assist the Credit Controller and adjust any accounts / re invoicing / credit noting where necessary.

Purchase Ledger

• Work closely with the Purchase Ledger clerk inputting purchase invoices onto SAGE 200.
• Creating lists detailing summarizing the invoices and then send to departments for authorization.
• Ensuring the invoices that come back are authorized and all present.
• Assisting the Purchase Ledger clerk in scanning and filing of invoices and information where necessary.

Other Duties

• Opening and distribution of post for the business
• Help administer the archiving of company records in the designated area, keep area tidy and records must be clearly marked for ease when retrieving documents.
• Ensure the post is stamped and sent out (Minimal)
• Help with providing refreshments for visitors/guests.
• Ad-hoc reports to complete for the Trainee Management Accountant. These will be on a monthly basis as be related to the completion of the month end accounts.
• Complete any other duties as may be appropriate.

Personal and Experience Profile

• Previous experience with Sales and Purchase Ledger positions.
• Experience of working with SAGE 200.
• PC Literate with a sound understanding of Microsoft Office applications (mainly excel).
• An effective and strong communicator in both spoken and written English.
• Be organised, numerate and have excellent attention to detail and a high level of accuracy in their work at all times.
• Able to work and contribute in a small team environment.

Job Details

Full Time

Permanent position

Monday to Friday

37.5 hours per week (08:30 am to 5:00 pm) - one hour unpaid lunch break

20 days holiday plus 8 Bank/Public holidays

3 months probationary period

Potential bonus payable every 3 months (depending on company financial targets being met)

Educational Qualifications

GCSE Maths and English Grade A to C required - or equivalent.

Job Type: Full-time

Salary: £16,000.00 to £19,000.00 /year

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