Payroll & HR Administrator

Ritz Recruitment
13 Feb 2018
14 Mar 2018
Contract Type
Full Time
Payroll & HR Administrator
Hours: 8.30am – 5pm

Our client is seeking a Payroll & HR Administrator, to provide day to day Payroll and HR administration support in a timely and accurate manner. You will administer weekly end to end payroll process to ensure that all employees are paid on time and correctly. Be the first point of contact for all HR and Payroll queries, escalating queries as appropriate. Ensure HR and Payroll administration is kept up to date, and provide accurate weekly, monthly, quarterly and annual management information

Key Responsibilities:

Process the weekly Payroll including checking prior to final submission, banking lists, RTI and resolving related queries
Ensure all relevant paperwork and authorisation is received for any additions, deletions and amendments to payroll
Maintain accurate records for both SSP and Company Sick Pay to ensure no overpayments occur
Inform HR Manager where employees are reaching SSP/CSP limits
Print and distribute Payslips for all employees on a weekly basis
Ensure P45s are issued for all leavers in a timely manner
Production and submission of P11D process in liaison with HR Manager and Management Accountant ensuring deadlines are met
Dealing with and resolving payroll queries, such as overtime, Tax, National Insurance etc
Ensure that all Pension auto-enrolments, in relation to Payroll, are actioned and any amendments, administration and monthly payment uploads are completed on time
Ensure Payroll Process documentation is kept up to date incorporating any changes to process

Human Resources
Maintenance of HR database (Staff File) on an ongoing basis to ensure this is accurate at all times including records of Agency Workers
Maintain Personnel Records including filing of personal documentation
Responsible for administration and payment of relevant benefit schemes
Completion and checking of New Starter Documentation including the Right to Work in the UK documentation to ensure compliance with internal and external requirements
Produce Employment Contracts in a timely manner
Ensure all contract amendments are confirmed by letter in a timely manner
Assist with the onboarding of new starters including the preparation of Induction Packs
Assist the HR Advisor and HR Manager with the recruitment process as required
Ensure all appropriate letters are issued to employees in relation to NEST Pension Scheme
Monitor probation dates and report to the HR Advisor on a weekly basis
Monitor temp to perm dates and report to the HR Advisor on a weekly basis
Issue Clock Cards and Security Access Passes to all new starters on their first day
Update Access Pass database with new passes and ensure correct access is given
Issue new Clock Cards and Access Passes if lost or faulty cards are reported, and update database
Issue locker keys where required ensuring list is kept up to date and spare keys are kept
Contribute positively to the effectiveness and efficiency of the function
Any ad hoc related duties as directed by Line Manager

You will have:
Certificate in Personnel Practice or equivalent would be an advantage
Sound Payroll Experience/Qualification
Similar HR & Payroll experience essential
Experience in working within the constraints of a confidential environment
Pro-active approach to work, demonstrating responsiveness and flexibility
Knowledge of Pension Auto enrolment and administration of scheme (NEST)
Knowledge of SSP/SMP/SPP
Ability to prioritise work, taking responsibility for areas of work seeing them through to conclusion
Ability to meet tight deadlines
Effective interpersonal skills ensuring queries are dealt with efficiently, with tact and confidentiality
Ability to confidently converse with staff and Management at all levels
Excellent attention to detail
Highly numerate and literate
Thorough understanding of payroll process
Advanced level Excel and ability to analyse and work with complex spreadsheets
Basic HR Knowledge, with desire to develop within the role
Payroll Systems, IRIS
MS Office: Word, Excel, Outlook and Access would be desirable

In the first instance please apply by forwarding your CV, however, preference will be given to those who then follow up with a phone call.

Please contact Vicky at our Manchester office

Ritz recruitment – Employment Agency

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