Document Controller (All Levels)

Recruiter
PMD Recruitment Solutions
Location
Birmingham
Posted
01 Feb 2018
Closes
13 Mar 2018
Sector
Engineering
Contract Type
Permanent
Hours
Full Time
Document Controller (All levels) – York, Manchester, Birmingham or Reading

My client is a multi-disciplinary solutions business that provides a full range of services, from consultancy, design and engineering through to manufacture, installation and on site project management. The business works in partnership with customers to deliver high quality, innovative and responsive solutions to meet individual requirements across a wide range of market sectors.

Role

As Senior Document Controller, which reports to our Head of Document Control, you will have the chance to take the lead in the Project Team in relation to Document Control Issues. You would be looking after a small nucleus of Document Controllers day to day activities, attending Discipline meetings to offer advice and take comments regarding any issues with Document Control, mentoring new recruits and acting as a ‘Buddy’ to help establish a good work ethic of all the Document Controllers self-resourcing when covering holidays and illness.
Part of the role entails managing, recording and filing large volumes of incoming data onto ProjectWise and distributing to the Project team under the guidance of the Project Engineer. Also maintaining a Document Issue Sheet accurately and arranging for the issue in the correct format in a timely and accurate manner of outgoing deliverables as we; as formatting reports and Spreadsheets (in Word and Excel) to the required Company standard. You will be producing PDF’s and using Network Rail’s eB system to source records.

Experience

Knowledge and experience
• Experience of providing admin support to a team
• Good knowledge of safety standards
Skills
• Excellent communication skills, both written and verbal.
• Be able to communicate with tact and diplomacy. Demonstrate working/communication across teams within the company to ensure delivery of projects.
• Co-ordinate information with other disciplines to achieve optimum design solutions. Motivated team player who works well under pressure.
• Pro-active solution orientated approach.
The successful candidate must be able to:
• Multitask
• Cope well under pressure
• Take the lead in situations as they arise
• Prioritise large volumes of work
• Be willing to stay until the job is finished
• Work well with others
• Communicate clearly in both written and verbal

• Drive for Results - Is passionate about and perseveres in the pursuit of challenging stretch goals. Demonstrates energy, drive and enthusiasm when striving to accomplish and improve results.
• Customer First - Driven by the need to understand and meet the expectations / requirements of customers, both internally and externally. Proactively builds strong relationships across the customer network. Personally builds / maintains strong relationships across the customer network.
• Problem Solving & Decision Making -Defines problems, systematically gathers and analyses data, identifies cause & effects and establishes root causes & achievable solutions. Makes good and timely decisions.
• Interpersonal Effectiveness - Flexible use of accomplished interpersonal behaviours that facilitate in building trust and engagement amongst others whilst reducing the opportunity for conflict. Willing and able to handle difficult conversations in a positive manner
• Learning, Innovation & Excellence - Recognises own behaviour, emotions and thoughts and their effects on self and others. Has a quest for knowledge; demonstrates curiosity to learn. Uses external contacts to maximize the flow of ideas into the company.
• Vision & Purpose - Understands and shares the larger purpose of the organisation. Collaborates with others to orchestrate cross team working to achieve optimal results. Aligns the company’s aspirations with the personal goals of employees.
• Corporate & Social Responsibility - Recognises the value of and takes ownership for communicating targets, progress and results. Knows the competition and is aware of how strategies and tactics work in the market place. Acts responsibly in considering the local environment and wider community.
• Coaching, Mentoring & Development - Creates a climate and support framework which enables individuals to learn and develop. Acts as a coach and mentor. Provides constructive feedback to support development. Recognises individual potential and provides appropriate opportunities for development.
• Managing Change - Develops a clear road map and provides time and resources to lead and implement change. Change initiatives. Builds business processes and thinks systematically.

If you would like any more information and would like to discuss further please don't hesitate in contacting James Dawson – Director – (Apply online only) / 07850602097

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