Finance Clerk

The Recruitment Company Midlands Ltd
11 Feb 2018
16 Feb 2018
Contract Type
Full Time
Finance Clerk

Personal Characteristics: Approachable, Committed, Empathetic, Enthusiastic, Organised, Patient, Resourceful.

Key Responsibilities and Accountabilities:

Invoicing and payments:

- To manage all invoices from suppliers in accordance with agreed systems and procedures liaising with Central Services and Admissions.

- To be responsible for sending the necessary information to Central Services.

- To manage all the accounts receivable and send a weekly report to the Control Department indicating any outstanding amounts, implementing the agreed procedures for slow payers and debtors.


- To act as contact person for Central Services providing any necessary documentation as required.

- To send all documentation to Central Services on a weekly basis, including payments made (copy of payments, copy of receipt / invoice from the supplier).

- To authorize, code and scan copies of all suppliers invoices received on a weekly basis regardless of whether they are paid or not (including matching purchase orders and delivery notes where applicable).

- Credit control including collection of receipts.

- Inform Central Services when HMRC—PAYE and NIC is to be paid.

- To provide information and support to Central Services for the monitoring and follow up of the P&L accounts.

- Manage and maintain records and distribute petty cash and recharge activities. All must be reported to Central Services each month.

- Manage the Shop income.

- To ensure that all invoices and receipts are correctly identified and include any other formal requirements.

- Monitoring the online banking for daily payments received. To code up bank statements and scan to Central Services. Order books and equipment as agreed.

- To control payments made with company VISA cards ensuring that: Group policies are adhered to.

- All payments are fully documented.

- Central Services receives all necessary information and documentation.

Other areas:

- Liaise with other departments to ensure a quarterly inventory of stock and update stock spreadsheet of movements in the period to be sent to Central Services for inclusion in the monthly accounts.

- Record pension contributions online. Any other duties commensurate to this role.

- Understand the monthly accounts so as to advise of likely overspend or actions needed to remain within budget.

- Promote the company’s aims positively, and use effective strategies to monitor motivation and morale;

- Develop good personal relationships within a team;

- Establish and develop close relationships with the community;

- Communicate effectively (both orally and in writing) to a variety of audiences; create a happy, challenging and effective environment

If you would like to apply for this position, please send your CV and covering letter to Struan Rytina and give the TRCM team a call on 01905 73 1234

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