Secretary

Recruiter
Sincerity Personnel
Location
Great Hallingbury
Posted
11 Feb 2018
Closes
21 Feb 2018
Sector
Legal
Contract Type
Permanent
Hours
Full Time

An opportunity has arisen to work as a Secretary in the Personal Injury department for one of Bishop’s Stortford’s leading Law Firms. The Secretary will provide secretarial and admin support to the Fee-earners in a professional and effective manner within the Personal Injury Department. Our client is looking for someone who can handle large amounts of copy typing and who can handle very sensitive issues. This is being advertised as a Fulltime and/or Part Time permanent role for the right person. Legal secretarial experience is desirable but not essential.

Main Tasks:

  • To deal with secretarial work as directed by the Fee-earner
  • To prepare letters and documents as given in dictation or on paper by the Fee-earner, checking that they are correct and in the house style prior to signing or being sent
  • To attend to clients in a professional way on the telephone
  • To take and record accurately any messages and pass on to the appropriate person without delay
  • To be able to deal effectively with the filing, storage and retrieval of client’s files and to collate instructions and briefs as required
  • To set up new files as requested by the Fee-earner and ensure that these files are kept tidy and regularly checked
  • To be familiar with the procedures required for ALB
  • To make appointments, arrange meetings and maintain a diary, to be checked against the Fee-earner on a daily basis
  • To use the fax machine, photocopier and other office equipment
  • To ensure the confidentiality and security of all client’s documentation
  • To be able to advise clients of the current state of any file, if uncertain to contact the Fee-earner for clarification and to initiate standard letters where appropriate
  • To carry out the departmental client care policy
  • Manage Partner’s diary, convene meetings and format presentations
  • To bring to the attention of the Fee-earner any matters which are thought relevant to be considered at the monthly departmental meetings. To take minutes at the meetings and distribute as required
  • To undertake any other clerical/secretarial duties which from time to time may be allocated
  • This job description is not a definitive list or exhaustive list of responsibilities but identifies the key responsibilities.

Person Spec:

  • Good all-round education including English and Maths
  • Secretarial Experience must have good copy typing speeds and good accuracy
  • Knowledge of Microsoft products
  • Well organised
  • Can use own initiative
  • Can prioritise workload
  • Excellent word processing skills
  • Good communicator both written and oral
  • Works well in a team

Package: Salary up to £25,500 dependent on experience (pro rata’d if part time), 22days hols plus bank hols, contributory pension, health plan, life assurance, annual bonus and subsidised parking.

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