European Finance Assistant

Reed Accountancy
United Kingdom
11 Feb 2018
21 Feb 2018
Contract Type
Full Time
6+ CONTRACT POSITION! (Potential to extend!)

A company in Southampton are looking for someone to join them for a maternity contract that could be extended!

Accounts Payable
• Ensure supplier invoices are entered in an accurate and timely manner, including making sure they comply with UK and EU VAT legislation;
• Maintain database of suppliers including ensuring their details are up to date and accurate at all times;
• Ensuring suppliers are paid within terms where possible and where not possible, managing proactive communication with suppliers on late payment;
• Ensuring the Accounts Payable ledger is accurate and that supplier statements are reconciled on a regular basis (minimum monthly);
• Ensuring copies of supplier invoices are filed in an orderly fashion to make them easily accessible;
• Assist with cashflow forecasting by projecting supplier payment requirements weekly in advance;
• Ensure all accounts payable bank entries are entered and reconciled on a daily basis.

Accounts Receivable
• Record customer bank receipts in Sage daily from both bank accounts and payment gateways (ie Paypal);
• Inform sales team by 9:00am each day of which customers have paid the previous day;
• Issue customer statements monthly and follow up overdue accounts on a weekly basis;
• Maintain strict credit control processes including ensuring appropriate credit limits are assigned to each customer and those limits are adhered to and there are adequate separation of duties controls in place with the sales team;
• Manage returns and refunds in on a regular basis to ensure no delays;
• Assist with cashflow forecasting by projecting customer receipts weekly in advance;
• Ensure all accounts receivable bank entries are entered and reconciled on a daily basis;
• Supporting the sales team to ensure superior customer service and efficient processing of transactions.

• Ensure payroll is processed in an accurate and timely manner each fortnight in accordance with the company’s payroll cycle;
• Assist with the process of on boarding new employees by ensuring there is a signed employment contract in place and filed away, that all of the new employee’s details are obtained and provided to the outsourced payroll company;
• Management of staff attendance and annual leave accruals;
• Ensure pension and tax payments are made according to statutory requirements;

• Office management
• Assisting the European Sales Manager with ad hoc tasks as and when required including operational management where possible
• Assisting the Global GM Finance with ad hoc tasks as and when required

Key Performance Measures
• AP & AR bank entries reconciled weekly as part of the bank reconciliation process;
• Payroll to be processed accurately by close every second Wednesday;
• Supplier statements reconciled monthly;

Reed Specialist Recruitment Limited is an employment agency and employment business

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