Secretary Temporary

11 Feb 2018
21 Feb 2018
Contract Type
Full Time
Temporary Secretary
Cardiff Bay
Immediate Start

Main Purpose of the Job
To provide a consistently high standard of secretarial support the Field Management Team to support in the achievement of all key objectives.

Key Responsibilities
Diary Management, including scheduling 121 meetings and observations
Make travel and accommodation arrangements, ensuring efficient use of time and minimal expenditure
Copy and audio typing at a fast speed and high standard
Scan documents for upload on to in house database (OnBase)
Support location Projects such as office moves, location events, Partner compliance and reaccreditation
Coordination of workshops, including invites, attendee lists, refreshments and bulk uploads
All post to be distributed upon receipt and prepared in time for the daily collections
Ordering of stationery and literature including some heavy lifting of stationary deliveries
If responsible for Reception duties provide a professional and consistent welcome to all visitors and callers in line with our standards
Report Facilities related issues in a timely fashion
Distribution of internal communication to be completed where required including Facilities memos
Maintain accurate records of archiving
Reprioritise workload to ensure that all urgent work is actioned in a timely manner
Be involved and contribute at team meetings
Provide holiday cover for other team members where necessary

Personal Profile
Ability to build strong relationships with others by delivering on promises, and by dealing effectively and courteously with queries
Able to multi-task and work to deadlines, ensuring quality is never compromised
Deliver a first class service in accordance with Office Admin standards
Demonstrate excellent communication skills, internally and externally
Ensure that your actions are consistent with the culture of St. James's Place
Have an understanding of both corporate and location based objectives
Consistently strive to be the best you can be
Approach work positively with a can-do attitude and take responsibility for your tasks
Flexible within your team
Ensure confidentiality is maintained at all times
Display professional appearance to maintain our company brand
Intermediate/ advanced computer skills with knowledge of Microsoft packages
Adhere to company health and safety policies

Please submit your CV

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