Accounts Payable Administrator

Reed Accountancy
10 Feb 2018
15 Feb 2018
Contract Type
Full Time
Reed are working with a valued client based in Whiteley, They are a global company who are seeking a new member to join the Accounts Payable Department of the business.
This is a foreign speaking role and you will need to either speak French, Dutch or both, as well as English.

Key responsibilities:

As the Accounts Payable Administrator, you will be responsible for the accurate and timely auditing and processing of employee expenses (either manual claims or via Concur) for those countries / markets within the remit of the European and ACE Finance Shared Service Centre. Your responsibilities will include the following:

Processing high volumes of employee expenses in a timely and accurate manner, ensuring all costs are correctly accounted, and following up on overdue claims where necessary.
Ensure all transactions are processed in line with the departments KPI's, Sox controls, company policies, and HMRC (or equivalent fiscal authority’s) guidelines and statutory requirements.
Provide ongoing support to all expense users either on a one to one basis or group training sessions.
Create and maintain all AP vendor master accounts in the financial system in an accurate and timely manner, ensuring bank details are validated in accordance with departmental controls
Accurately create and maintain all payment templates in the banking system ensuring approval gained prior to any payment requirement.
Perform a monthly inactivation process on all vendor master accounts where no activity has occurred within a specified time period.
Review and update payment information (bank details and due dates) on open purchase order invoices following vendor master updates
Maintain an accurate record of the status of all ‘in progress’ vendor updates/additions to allow for ease of information sharing/status updates to interested personnel.
Proactively problem solving, with a good understanding of when to escalate to Team Leader/Supervisor or Accounts Payable Manager.
Whilst being accountable for your own workload and tasks, ensure that the needs of the wider team are met by assisting where necessary.
Responsibility and accountability for communicating with external and internal customers in order to meet their expectations/resolve outstanding issues in a prompt manner. Communicating with internal customers (of varying levels) on a face to face basis where possible.
Assist in the month end process as required which may include reconciliations and creation/input of journals.

Key knowledge and skills:

The ideal candidate will have:

High levels of computer literacy to include the use of excel up to intermediate, which includes Pivot tables, V look-ups and CSV uploads.
Able to work in a high pressure, high volume environment.
Must be able to process high levels of AP transactions in line with the departments KPI’s
Team player who deals effectively with colleagues and clients
High level of accuracy and attention to detail
Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
Dynamic and flexible approach
Effective and professional communication skills both verbal and written
Basic accounting knowledge (double entry and account reconciliation)
Work collaboratively with other departments to ensure excellent customer service
The ability to consider continuous improvement opportunities by regularly challenging existing processes, with the aim of exceeding customer expectations
Knowledge of ERP e.g. Oracle, SAP or Baan
Knowledge of Concur Expense management system


We need someone who has solid experience working in a busy accounts payable/ finance function. Ideally you will have experience of working in a Sox control environment and processing T&E expense claims in accordance with company policy.

Key to this role is being able to work in a busy environment with a high volume of work. We want someone who can prioritise tasks and is a strong team player who can effectively support their colleagues and clients.

The successful candidate must be business language fluent in French and/or Dutch.

25 days holiday per year (pro rata for contract)

Life Assurance

Pension Scheme

Healthshield Cash Plan

Group Income Protection Insurance

Discounted contact lens scheme

Lifestyle Discounts (discount gym memberships/shopping vouchers etc)

Free Parking/Tea/Coffee & free fruit monthly.

Reed Specialist Recruitment Limited is an employment agency and employment business

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