Project Coordinator/ AV Events

Kelly Services
10 Feb 2018
15 Feb 2018
Contract Type
Full Time
Project Coordinator/ AV Events I London

My client being a global Internet company are currently seeking a Project Coordinator to work on a 12 Month temporary assignment. This company brings together smart, talented people from a diversity of backgrounds, and creates a place you could bring your whole self to work. Work for a company that celebrates their staff and thrive on each individual employee for the benefit of their products and community. You will work for a company who believe in removing barriers so that their staff can focus on the things they love, both inside and outside of work. This organisation is completely dedicated in constantly searching for unique ways to improve the health and happiness of their workers temporary or permanent.

Key Duties & Responsibilities

- The Project Coordinator will serve as a point of contact between EP Eng and the stakeholders who will ultimately own daily operation of these event spaces and engagement centers.
- Maintain Statements of Work (SOWs) for 3rd party delivery partners (AV Integrators, etc) on a project

- Ensure 3rd party delivery partners are properly set up to work inclusive of having a signed inbound service agreement and statement of work in place.
- Maintain and validate project tracking data

- Use internally available tools to track project progress and maintain records as the source of truth for EP Eng.
- Manage work quotes from AV Integrators, gather approvals, and submit purchase requests
- Work with chosen AV integrator(s) as needed to secure materials and labor over the course of a project. Engage the EP Eng team and management to vet quotes, ensure purchase reqs are opened, and that required goods and services are delivered.

- Arrange Site Logistics (e.g. shipping, physical access, etc.) for AV integrators

- Work with regional facilities to help receive and store gear as required in addition to ensuring physical security arrangements are made for the vendor to access the site without their work being impeded by locked doors, etc.
- Ensure site preparedness for AV Installation
- Work with regional facilities to ensure all punch list items prior to AV installation have been completed so as to not delay project delivery.

- Project Closeout
- Complete Asset Tracking Register - Work with the AV Integrator and Program Manager on the project to make sure Assets are appropriately captured and tracked.

- Organize post-mortem efforts as requested - Understand the scope of the post-mortem request, organize the relevant parties, and work with EP Eng management to assign tasks.
- Close project tracking - "dot all i's and cross all t's' All projects tasks have been completed and all project records have been updated.

To be considered for this role

- 2+ years' experience in AV Integration and Project Coordination
- Familiar with Applications (Sheets, Docs, Slides, Sites)
- Strong collaboration skills -- required to work with the immediate team as well as internal and external partners on project delivery
- High attention to detail

- Ability to self-manage on priorities, work independently and execute on multiple projects with minimal supervision
- Able to travel (up to 40% of the time)

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