Company Secretarial Assistant

Ideal Personnel and Recruitment Solutions
10 Feb 2018
15 Feb 2018
Contract Type
Full Time

Our professional services client has a permanent full-time vacancy for a Company Secretarial Assistant. You will be responsible for carrying out company secretarial tasks, predominantly for private companies.

The ideal candidate will either:

- be a part-qualified company secretary with practical experience of company secretarial work, or

- have a law degree, with good knowledge of the Companies Act and with significant practical experience of company secretarial work.

Main responsibilities


Incorporating companies (limited by shares and by guarantee), property management companies and LLPs - more than 150 electronic incorporations a year. Preparing both hard copy and electronic statutory books to be supplied to internal legal staff and external clients.

Company secretarial:

Providing excellent company secretarial services to a wide range of clients, from single companies to large groups of well-known companies. Assisting with the maintenance of the statutory records and documents of our 330+ client companies, managing the relationships with shareholders and providing input into corporate restructurings. This will include audits and updates of the records of group companies for clients. Advising on registers of people with significant control ("PSC registers"). Using the Blueprint database on a daily basis. Electronic filing (via Blueprint) and web filing of documents at Companies House. Drafting a wide range of board and shareholder resolutions including resignations, appointments, share allotments, name changes and company dissolutions. Preparing dormant company accounts. Dealing with administrative tasks relating to company secretarial matters. Dealing with daily post forwarding for our registered office service clients.

Property management companies:

Providing excellent company secretarial services to property management companies and property developer clients. Dealing with handovers of residents’ management companies to residents.


Assisting the team director with billing and management tasks.

Skills and qualifications

Technical skills:

Ideally will be experienced in using Blueprint. Experience in using the GEMS database will be useful but not essential. Good IT skills. Able to use Word and Excel. Innovative and able to find the most efficient ways to carry out tasks. Able to manage several tasks at the same time in a busy and often pressurised environment.

Personal skills:

Able to work independently on company secretarial tasks. Organised and precise. Open minded about developing and adopting new ways of team working. Good sense of responsibility and ability to "own" a task until it is completed. Self-confident. Common sense. Highly responsive to clients. Able to anticipate emerging issues and able to study and master complicated issues. Demonstrates initiative and really thinks issues through. Good communicator who is professional but friendly. Able to communicate with demanding internal legal advisers and external clients. Enjoys working in a small team.

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.

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