Procurement and Administration - Accounts Department

16 Feb 2017
16 Mar 2017
Recruitment Genius Ltd
Public Sector
Job Level
Contract Type
Full Time
This is an opportunity to join a family-run business based in Weyhill, near Andover, Hampshire. It produces the 'OptiBac Probiotics' range of health supplements, which are sold in independent health food stores and pharmacies across the UK & Ireland. The company is committed to growing the business with a focus towards continuous learning, team spirit, health and wellbeing. The team could be described as close-knit, enthusiastic and dedicated.

Job description:

The role is varied and will evolve over time. Tasks include the following:

- Procure the probiotics from the leading probiotic manufacturers worldwide.
- Provide purchasing forecasts on a monthly basis for the manufacturers.
- Procure the product packaging and liaise with printing companies.
- Liaise with their contract packer and provide them with a 12 monthly rolling forecast.
- Nurture relationships with all suppliers.
- Liaise with the marketing and technical teams on packaging development.
- Arrange the logistics for the probiotic, packaging and contract packer.
- Advise management team on any stock shortages or surpluses.
- Liaise with the Export Manager on export requirements and order stock accordingly.
- Keep files, excel spreadsheets and all records up to date and relevant.
- Carry out weekly, annual and ad hoc stock checks with the assistance of the warehouse manager.
- Review trade customer returns and action credits where applicable.
- Monthly balancing of web site sales.
- Manage trade customer accounts on the company sales order system.
- Some data entry on to Sage accounting system.
- Work closely with the Accounts team, easing their workload.


- Good general standard of education at GCSE Level or above.
- Full, clean, driving licence is advantageous.


- Experience working in an office environment is essential.
- Experience in procurement advantageous.
- Practical experience of Excel essential.
- Advance level Excel advantageous.
- Practical experience of Word, Sage Accounts and Xero preferable.
- Experience providing excellent customer service necessary.


- Driven, hardworking and self-motivated.
- Confidentiality, discretion and dependability essential.
- Thoroughness.
- Excellent computer skills, numeracy and written English.
- Excellent verbal communication skills.
- Ability and willingness to learn and pick up new processes.
- Data entry skills with high attention to detail is an essential attribute.
- Ability to manage own work load, prioritising tasks in order of importance and meet deadlines efficiently.
- Appreciation for the value of joining a close-knit, family-run, growing business.
- Willingness to help team members during busy periods.

Hours, Salary & Start date:-

- Permanent position, full time 8 ½ hours per day.
- Competitive salary based on experience and qualifications.
- Start March / April 2017.
- Ability to commute to Weyhill daily essential.
- Opportunity for personal & professional development.

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