Accounts Payable Administrator / Accounts Payable Assistant

Bluetownonline Ltd
14 Feb 2017
14 Mar 2017
Contract Type
Full Time

Job Title: Accounts Payable Administrator

Location: London, Heathrow

Salary: £26,000 - £30,000

The company is a young and dynamic company with global exposure and a diverse work environment. The business currently owns and manages approximately 100,000 unit load devices (ULDs), and serves more than 90 airlines across a network of 48 global maintenance and repair centers (29 owned) and 450 airports. The business has recently been acquired by EQT Infrastructure and under the private equity ownership is looking forward to growing ambitiously.

Job Role:

Available immediately, and based in London (LHR), the company is seeking an Accounts Payable Administrator. The primary responsibility of this role is to provide support to Aerospace Finance for the Accounts Payable function and to process multi-currency invoices in a timely manner and all associated tasks to settlement of invoices. The company is looking for a detail oriented person with good interpersonal skills who is able to work to deadlines under pressure.

Key Accountabilities:

  • To provide essential support to the four business sectors within Aerospace

Daily Duties:

  • Managing/Processing the inflow of accounts payable invoices for the various business sectors, Controlling the mailboxes for each region to book all invoices into the accounting system on a timely basis.
  • Accurately coding of Invoices to the relevant companies using the relevant nominal ledger codes and cost centres
  • Identifying certain invoice types and taking the relevant action on such invoices such as prepayment invoices.
  • Distribution of invoices for approval to key personnel within the business.
  • Efficiently managing the work flow to minimise invoice queues at any given time.
  • Matching Invoices to Purchase Orders for CAPEX and Stock Invoices.
  • Fixed Asset Management.
  • Help desk function - dealing with suppliers to resolve any disputes.
  • Supporting the Financial Controllers with relevant ad-hoc requests.
  • Cash posting for Account Receivable.

Weekly Tasks:

  • Preparation of payment runs on a weekly basis for due invoices at set days during each week for each business area via BACS, EFT's or other.
  • Distribution of the payment runs to the relevant Controller for approval.
  • Uploading payments into SAP for approval from the relevant Controllers.
  • Uploading payments to the relevant Bank Accounts.
  • Payment reconciliations to bank accounts to ensure that correct allocations are performed.
  • Assist with weekly cash forecast.

Monthly Tasks:

  • Perform month close of the Accounts Payable Ledger for each company.
  • Preparation of monthly Accounts Payable reconciliations.
  • Maintain the Accounts Payable Ledger to a good standard to ensure that aged items are dealt with.
  • Preparation of month Accruals and Prepayments.
  • Preparation of month end reports.
  • Intercompany Reconciliations.
  • Working to tight monthly deadlines.

Administrative support for the Financial Controllers:

  • Dealing with supplier queries.
  • Providing analysis for certain invoice types with back-up support.
  • Providing support for Internal/External Auditors.

Maintaining supporting schedules for the financial statements:

  • Fixed asset listing and depreciation schedule
  • Prepaid expenses listing
  • Monthly reconciliation of balance sheet GL accounts
  • Year-end VAT, tax.
  • Assist with collection of data for the development and reporting of the annual budget and quarterly forecasts.

Other Accounting / Finance Duties:

  • Timely VAT/GST tax payments
  • Bank reconciliations
  • Manage petty cash float
  • Post and arrange couriers
  • General clerical duties such as manning the switchboard.
  • Any Other reasonable request.

Skills/ qualifications/ experience required:

  • 3 years progressive accounting experience (in accounts payable or other related field)
  • Good knowledge with Microsoft Office applications (basic knowledge of Excel/Spreadsheets)
  • Experience of SAP/SAPbyDesign desirable
  • Knowledge of GAAP and IFRS principles
  • Knowledge of VAT/indirect taxes
  • International experience highly advantageous
  • Spoken and written English, other languages an asset
  • A valid employment permit for the United Kingdom

To apply for this role, please click APPLY to submit your CV and a Cover Letter.

Candidates with experience or relevant job titles of; Accountant, Accounts Assistant, Accounts Payable, Accounts Analyst, Accounts Receivable, Bookkeeping, Accounts Clerk, Book Keeper, Accounts Reconciliation, Bank Reconciliation, Finance Clerk, Finance Assistant, Bookkeeping, Accounts Manager, Book Keeping, Finance Manager, Budgeting, Cost Scheduler, Forecasting may also be considered for the role.