Project Officer

Ufi Charitable Trust
14 Feb 2017
14 Mar 2017
Contract Type
Full Time

Project Officer

Salary : £21,000 - £24,000

Full Time (37.5 hours per week)

Bristol Area

Home working with some travel, mainly to Bristol, Birmingham and London.

About Us

Ufi is an independent charity. Our sole focus is on promoting the use of digital technology to deliver vocational learning for adults (that’s anyone over 16). We fund organisations to develop new ways of using digital technology to deliver vocational learning - learning that enables you to acquire the knowledge and skills you need to get a job, to keep a job and to build a career.

We work to raise skills levels in the UK workforce, and we fund innovative projects which have the potential to transform how vocational learning is delivered. Just as people expect to be able to shop, check sports results, message their friends, find directions on their phone, tablet or PC, we believe they should be able to learn like this too. In short, we are working to bring more learning, to more people, in more places, more of the time.

How we work

Ufi is run by a small core team of staff, supported by a network of freelancers. We are a truly digital organisation - we don’t have an office, but we work from home and utilise technology and meeting spaces to work flexibly. We frequently meet as a 'virtual team’, via skype or webinar for example, as well as meeting 'face to face’.

The Role

We are currently undergoing a period of growth as we increase the number and range of projects we fund. We have an exciting opportunity for someone to join our core team of staff to support the delivery of our expanding portfolio of funding programmes. The role is critical to our growth. As we bring more projects into our portfolio there is a need to

  • Support the Programme Director to develop and implement the systems needed to manage a growing portfolio of projects
  • Support a network of Project Managers operating across the UK, ensuring our processes are consistent and efficient
  • Work across the organisation with our projects and Project Managers to ensure project reports and funding claims are submitted and processed efficiently
  • Provide information about the progress of projects to Project Managers and the Programme Director
  • Ensure our databases are up to date and we are using the information for our benefit

This is a full time role (37.5 hours per week). Ufi may be able to offer some flexibility around working hours, but you would be required to work 0900 - 1500 daily.

The successful candidate must have facilities to work from home (or a location of your choosing), must have phone (with good reception if using mobile), fast and reliable broadband and a suitable working area.

Key Responsibilities

  • Co-ordinate and oversee the grant claims and projects reports process, ensuring projects submit their paperwork on time and that data is inputted into the programme management system
  • Preparation of simple reports showing status of projects
  • Provide support to the Project Managers, in particular supporting them in organising review meetings with projects (face to face or via webinar) and ensuring they have the data they need on the status of projects
  • Ad hoc administration support, for example, supporting the organisation of Ufi events, team meetings, training sessions, helping prepare slides and presentations, updating the website
  • Maintenance of the CRM system, inputting data and ensuring contact information is up to date
  • Act as a point of contact for general enquires from projects in the Ufi portfolio
  • Work with colleagues to support the organisation’s annual planning cycle
  • Identifying ways of improving the way we work, contributing to a culture of continuous improvement

Skills, Experience and Attitude


  • Excellent organisational skills, able to prioritise, plan work from multiple sources and get the 'to-do list’ done
  • Self-motivated, flexible and adaptable, able to work in a 'virtual team’, able to adapt as plans develop and change
  • Confident communicator - at ease on the telephone, skype / webinar, with a good standard of written English
  • Great client facing skills - articulate and able to build effective relationships over the phone
  • Excellent MS office skills - able to use word, excel, powerpoint
  • Experience in gathering information/ data
  • Team player - with a pro-active, can do attitude
  • Strong administration & self-management skills
  • Experience in preparing simple reports from excel or other database systems
  • Digitally savvy - and enjoys trying new technologies that support working in a virtual team


  • Experience in programme co-ordination / administration
  • Inputting data on to systems - excel or other CRM
  • Experience working in a virtual organisation / home working
  • Knowledge of the UK training and skills system

Other requirements

The successful candidate must have facilities to work from home (or a location of your choosing), must have phone (with good reception if using mobile), fast and reliable broadband and a suitable working area.

You will be required to travel to meetings usually held in Bristol, Birmingham and London. Meetings occur on an ad hoc basis, but several times a month, and may be required travel outside of your core hours. Reasonable travel expenses will be reimbursed in line with Ufi policies.