Accounts Officer - £28k to £32k + Bens - Central London

Oakleaf Partnership
12 Feb 2017
12 Mar 2017
Contract Type
Full Time

Accounts Officer - £28k to £32k + Bens - Central London

The UK's leading independant HR Recruitment Consultancy based in Central London seek an experienced Accounts Officer to join their fast paced team.

Reporting into the Financial Director this really is a key role which covers: Accounts Payable, Cash & Bank, Payroll and Sales Invoicing, Nominal Ledger and Compliance.


  • To ensure that all of the company's temporary and contract workers are paid on time via Sage Payroll and Accounts Payable
  • To ensure all Sales Invoices for temporary workers are issuesd accurately on on time
  • To ensure AWR compliance
  • Maintain the cashbook records

Cash and Bank:

  • Post bank entries and carry out reconciliations weekly and month end
  • Control petty cash- post journal at month end, month end cash count, monitor levels
  • Reconcile cash reports from Lloyds Sales Finance to Sage on a weekly basis
  • Request payments from Lloyds Sales finance and send cash belonging to them

Accounts Payable:

  • Deal with queries from temps regarding payment matters
  • Purchase ledger data entry for expenses and Ltd company temps
  • Check all invoices for accuracy and get authorisation
  • Prepare payment runs and send to bank
  • Filing of paid invoices
  • Resolve queries from suppliers etc


  • Responsible for all aspects of running the 2weekly and monthly payroll
  • Collate timesheets and calculate gross pay and holiday pay, leavers pay for PAYE temps
  • Check auto enrolment pension calculations and reconcile pensions per payroll to control spreadsheets
  • Calculate deferment dates (3 months)
  • Use Sage 50 payroll for processing payments and FPS/year end submissions
  • Send salary payments to the banking systems
  • Co-ordinate staff private health insurance matters
  • Liaise with childcare voucher providers
  • Check staff expenses claims are authorised and carry out audit check

Sales Invoicing:

  • Create new starters and contracts on InTime system on a timely basis
  • Obtain timesheets for all staff working through client or RPO portals and enter on In Time
  • Use In Time to produce sales invoices on a weekly basis
  • Maintain master spreadsheets of breakdown of timesheets, revenue and cost by worker and GP by consultant
  • Reconcile output to Nominal ledger sales account
  • Keep records and timesheets on Intime in good order
  • Update master spreadsheets with information from sales process
  • Calculation of KPIs around temporary workers

Nominal Ledger:

  • Reconcile bank accounts and staff season ticket loans
  • Create fixed asset records on Sage for the fixed asset register
  • Ensure deadlines met for cut-off of entering sales and purchase ledger invoices at month end
  • Reconciliation of Temporary Sales nominal account to internal spreadsheets


  • Maintain records on In Time re AWR compliance
  • Assist company administrators with compliance queries