Facilities Coordinator

Page Personnel Property & Construction
08 Feb 2017
08 Mar 2017
Contract Type
Full Time

Permanent opportunity for a Facilities Coordinator to join a growing business covering 19 sites across the UK including Bristol

Client Details

Our client is a market leading professional services business with an excellent UK network


The Facilities Coordinator will be responsible for the following;

  • Develop and promote the Facilities department within the organisation to improve service delivery internally and solicit/disseminate feedback as appropriate to enhance customer perception of FM Service Delivery ensuring any required changes are implemented as and when authorised
  • Monitor Service Level Agreements and Key Performance Indicators for each of the outsourced contracts. Managing issues with suppliers at a local level and escalating breaches to Regional Facilities Manager and Facilities contracts team
  • Maintain site plans, records and log books as appropriate
  • Deliver minor projects related to internal churn, space management, energy and waste management and M&E / infrastructure works
  • Inspect all sites within your area on a regular basis to identify any maintenance or cleanliness / aesthetic issues and H&S issues, generally ensuring sites are kept neat and tidy and safe
  • Issue access control cards and monitor operation of all electronic security systems
  • Act as a key holder for all sites within your area
  • Respond to all queries received through the helpdesk and issue work orders as appropriate, logging performance against defined internal and external response levels
  • Carry out general administrative duties such as purchasing, processing invoices and managing telephone and email communications
  • Create and maintain records of purchase orders issued, match invoices to approve for payment
  • Build and develop relationships with all suppliers, service providers and all staff supported, especially cultivating key points of contact
  • Ensure that the Company's Disaster Recovery/Business Continuity Plans are implemented and maintained within the identified FM remit and that you fully understand FM's responsibilities within the CDR/BCP
  • In the event of an emergency, be contactable outside normal hours and possibly travel to site
  • Ensure that the Company's Health & Safety policy is upheld
  • Ensure that satisfactory fire safety and first aid arrangements and appropriate training are in place and that staff are made aware of the appropriate procedures and that these procedures are tested on a regular basis
  • Co-ordinate all H&S requirements including permits to work, method statements, risk assessments, DSE and work station assessments, fire drills and other general H&S audits to ensure compliance with relevant internal and H&S legislation
  • Provide support to the Regional FMs and wider Facilities team on any projects, report on key areas on a regular basis and escalate any serious issues immediately
  • Ad hoc tasks as requested by management


The successful candidate will have a proven track record in a similar role and will have IOSH, NEBOSH is desirable

Job Offer

The Facilities Coordinator role pays £25,000 + £5000 car allowance and offers and excellent opportunity for progression