Italian Speaking Accounts Payable Clerk

Ambridge Harris
12 Jan 2018
13 Feb 2018
Contract Type
Full Time

Ambridge Harris are recruiting for a Gloucestershire based business who are looking for an Italian speaking Accounts Payable Clerk. Reporting to the Invoice Processing Team Leader the post holder will be responsible for processing supplier's invoices for the business. The key focus of the role is to ensure that the team process all supplier invoices received on a timely basis and provide excellent customer service to both internal and external

Invoice Pre-Processing (Mailroom & Scanning)
* Receive, prepare, sort documents by category PO, Non PO or Sch. Agreement
* Stamp date of invoice receipt and keep log of invoice volume
* Identify critical vendors (priorization)
* Reject / Re-route non invoice documents (including sending invalid PO invoices and keep log in excel)

Invoice Processing
* Index and Key invoices
* Data Entry Verification (E.g: Data Input Check Report)
* Invoice Matching (Sch. Agreement delivery Note, Invoice, GR)
* Invoice Matching (PO, Invoice & GR)
* Invoice Matching (PO, Invoice & SE - Service Entry)
* Parking invoices with exceptional issues (1st level) - End user
* Parked Report Analysis (2nd level)
* Parked Invoices Escalation (3rd level) - Over 30 days aged parked
* Blocked and Parked Invoices Scanning
* Raising MRNs Manual Invoices
* Self Billing Invoices for Italy
* Verification / Approval
* Validate approval against authority limits
* Send invoices for approval
* Perform signature, manual authorization, pre posting authorization activities
* Obtain GL code & cost centre for Invoices

Debit Balances
* Debit Balances Analysis
* Debit Balances Resolution
* Debit Balance disputes escalation

Periodic Close and Reconciliations
* Reconcile vendor statements
* AP open item listings clearing over 60 days: Liabilities
* Complete periodic closing activities

Credit Notes Process
* Credit notes Received
* Obtain GL Code and Cost Centre
* Approval of Credit notes
* Posting of Credit notes
* Clearing of Credit notes - link with invoice relating if applicable

File / Store / Retrieve - Accounts Payable
* Archive documents temporarily
* Create a file for business records (recording of the box into excel)
* Send documents for final archiving
* Send documents for destruction
* Final Archiving

Ad hoc duties as required to support the Accounts Payable Team.

To be considered for the role you must have:
* Extensive knowledge of Accounts Payable compliance regulations across different countries.
* Delivers on commitments and can work within predetermined deadlines
* Ability to work on own initiative
* Personal organization/time management skills
* Display a high level of professionalism and accuracy
* Proactive approach to resolving issues
* Good planning and organizing skills
* Excellent communication skills
* Achieve agreed self-development plan
* Good understanding of policies/procedures and ensures application/ adherence

One years experience in a finance role ideally in Accounts Payable.
Good knowledge of SAP and OCR
Language skills are desirable
Experience of working in a team ideally in a Shared Service environment

Job ref - 22370