Care UK Primary
12 Jan 2018
13 Feb 2018
Contract Type
Full Time
Job Summary

To contribute to the delivery of administration services, providing administrative support and personal assistant duties to the senior managers. The role will include working within a busy team, completing a variety of administrative tasks, working on IT systems, coordination of the financial package including initial approving, daily coordination of the sickness absence policy, recruitment and staff on-boarding, maintaining databases/waiting lists/call-up lists, customer service, answering and directing telephone calls, general office duties such as typing, ordering and stock control, scanning, faxing etc.

Responsible To

Head of Healthcare

Key Responsibilities

• Daily coordination of the financial package including processing invoices, initial checking and approving in conjunction with the purchase order database. • Responsibility for the ordering of stationary and other supplies within the approved procurement system and stock control • Responsible for the administrative elements of the recruitment process, staff on-boarding and induction • Providing support in the auditing of non-clinical processes • Minute taking during stakeholder meetings, sickness and disciplinary meetings • Copy type correspondence, reports, minutes and any other associated documentation ensuring that work is produced in an accurate and timely manner. • Distribute agendas, taking and transcribing minutes, booking rooms and facilitating catering requirements. • Monitoring progress of action plans • To undertake general administrative work, including dealing with patients, healthcare and other professionals, over the telephone or face to face; use of clinical IT systems, reporting and monitoring, setting up clinical templates. • Maintain good quality electronic and hard copy filing systems including filing and retrieving organisational documents, records and reports. • To act as Personal Assistant and provide secretarial and administration support to the Head of Healthcare and Deputy Head of Healthcare including the coordination and management of their diaries with stakeholders and ensuring meetings are scheduled and prioritised appropriately and also ensuring that venues and facilities reflect meeting requirements


• Good general standard level of education • GCSE English • Typing or Word Processing qualification • ECDL or equivalent • NVQ 2 Business Administration or Equivalent Experience

Additional Information

This is a full time, permanent role of 37.5 hours, Monday to Friday. The salary for this role is £17,000 –- £20,000 per annum. (Dependent on experience) Company Benefits: • 3 Gyms on site with Free Membership • Free Employee Assistance Programme • Free Eye Test and discounted Eyewear • Free Online and Face to Face Training • Regional / National Opportunities • Cycle to Work Scheme • Online Discounts - Logbuy • Free and Ample Secure Parking relevant statutory provisions Data Protection The postholder must at all times respect the confidentiality of information in line with the requirements of the Data Protection Act. This includes, if required to do so, obtain, process and/or use information held on a computer in a fair and lawful way, to hold data only for the specified registered purposes and to use or disclose data only to authorized persons or organizations as instructed. Confidentiality In the course of your employment you will have access to confidential information relating to Prison/Care UK business. You are required to exercise due consideration in the way you use such information and should not act in anyway which might be prejudicial to the Prison Service/Care UK interests. Information which may be included in the category which requires extra consideration covers both access to the general business of the Prison and information regarding individuals. If you are in doubt regarding the use of information in the pursuit of your duties you should seek advice. This list of duties and responsibilities is not exhaustive and the post holder may be required to undertake other relevant and appropriate duties as reasonably required.
• Experience of working in an administrative role • Experience of working in a customer care environment • Experience of data submission and report production • Experience of working in a multi-disciplinary team • Arranging meetings/appointments • Minute taking of meetings • Numerate and literate • Databases and data inputting • Good knowledge of Microsoft Excel • Good knowledge of Microsoft Word • Health & Safety legislation