Team Secretary - Maternity Cover Contract

MW Appointments
London (Central)
12 Jan 2018
13 Feb 2018
Contract Type
Full Time

Team Secretary - Maternity Cover Contract

to £40,000 p.a. pro rata

This role is a temporary 6 month position with potential to a further extension.

Location : City of London, Close to Liverpool Street Station and Aldgate tube station

Company: Global, corporate insurance organisation.

Interviews w/c 15/01 with a start date of 22/01

Along with 2 other secretarial/PA team members, you will be providing secretarial & administrative support to a department of 140 insurance professionals who transact business with clients and insurers across the globe.

Team secretary experience in a corporate environment, ideally in the insurance, banking or financial services sector is required.

General Summary
Provide proactive and high quality administrative support to specified stakeholders across a variety of activities including diary management, client entertainment, conference and travel management.

Key Role Responsibilities
·Screen and manage telephone calls and emails efficiently
·Dealing with written and verbal queries, often confidential, and responding appropriately
·Establishing and maintain Word and Excel reports, PowerPoint presentations and other documents according to deadlines
·Maintaining an accurate electronic and paper based filing system
·Managing the submission process for expenses according to Company policy
Diary and Meeting Management
·Coordinating and managing diaries including meetings (including telephone and video conferences) and coordinating client entertainment arrangements
·Recording meeting minutes and distributing in a timely manner
Travel Management
·Co-ordinating travel arrangements in line with policy and producing and communicating itineraries
Project and Conference/ Event Management
·Managing ad-hoc projects
·Managing the bookings for team building activities, conferences including block booking of hotels, scheduling diary appointments, venues and extensive liaison with clients
·Liaising with event and conference teams
Relationship Building
·Establish and maintain strong working relationships with internal and external colleagues including client's PAs
·Systems super user for expense management and the performance/leave management system.
·Supporting stakeholders in using the systems

Technical Competencies
·Touch typing - 60 wpm
·Intermediate knowledge of Microsoft Word, PowerPoint and Excel
Behavioural Competencies
Commercial Credibility
·Operates with high ethical standards and acts with integrity
Relationship Building
·Effectively develops and maintains effective working relationships both internally and externally
·Ability to work collaboratively with and through others to deliver results
Planning and Organising
·Plans and organises with the bigger picture in mind
·Adjusts plans appropriately in the light of changing demands and realities
·Ability to work efficiently in a self-directed manner
·Ability to plan and organise workload effectively in order to meet business timescales
·Demonstrates an effective approach to multi-tasking
·Ability to work under pressure with multiple and sometimes conflicting stakeholder demands
·Communicates effectively and clearly to stakeholders at all levels
·Ability to communicate verbally and in written format with clarity and accuracy
·Assertive in raising opportunities for improvement and issues
Delivering Solutions
·Effectively uses information to establish logical and commercial solutions
·Strong attention to detail to produce accurate and error free deliverables

REF : 5944

MW Appointments is acting as an Employment Business in relation to this vacancy.