Corporate Legal Secretary

11 Jan 2018
11 Feb 2018
Contract Type
Full Time

We are currently recruiting for a permanent Corporate Commercial Secretary within one of the UKs leading Legal Firms based in Manchester City Centre. The role offers an annual salary of £22,000, an immediate start date and 22 days annual leave plus Bank Holidays.

About The Role:

  • Type work as dictated or requested by the fee earner(s) using BigHand digital dictation system, Partner for Windows case manager system and Microsoft Word or other applications, as applicable
  • Create new clients, matters and contacts in the Partner for Windows database with full and accurate data, in line with procedures
  • Maintain the Partner for Windows database in line with procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times
  • Ensure that all typed work is accurate and proof-read before being handed to the fee earner
  • Prepare correspondence, documents (including track changing) and enclosures as applicable ready for signature and ensure all relevant enclosures are attached to the main document ready for posting or emailing
  • Ensure that signed correspondence is sent promptly to the Post Room
  • Assist in the personal organisation of fee earners using a computerised diary and task management system to ensure that no key dates, deadlines, tasks and appointments are missed by the fee earner
  • Communicate in a courteous and professional manner with clients, other contacts and internal staff on the telephone and by email, relaying messages and providing assistance where possible
  • Make appointments and book meeting rooms, refreshments, arrange travel and accommodation, etc as required
  • Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc, as directed by the fee earner
  • Filing, both paper and electronic (to case manager system) and keeping same up to date
  • At all times comply with internal procedures as set out in the Office Manual and the Clerical Guide
  • At all times comply with all relevant legislation and regulations as directed by the firm (eg client confidentiality, anti-money laundering, Solicitors' Regulation Authority and The Law Society rules, Solicitors' Accounts Rules, Data Protection Act, etc)
  • In all dealings with clients and others, internally and externally, behave professionally, helpfully and courteously at all times and ensure the positive representation of the firm
  • Work as part of a team when work is requested by any other fee earner and/or the Team Co-ordinator, thus ensuring that work is delivered in a timely manner

Essential Skills & Experience

  • Excellent organisational skills
  • Experience of a case manager system (preferably Partner for Windows or similar)
  • Experience of case management systems
  • Excellent knowledge of Microsoft Word
  • Audio typing qualification or experience
  • Smart appearance
  • Team player
  • Professional and helpful manner

About The Benefits

  • Working hours 9:00am - 5:30pm Monday to Friday
  • Annual salary up to £23,000
  • 22 days annual leave plus Bank Holidays

To Apply
If this sounds like a role you will LOVE, please send your CV to

This job was originally posted as