Payroll Administrator

Proactive Personnel
08 Feb 2017
08 Mar 2017
Contract Type
Full Time


Our client in Bilston is looking for a Payroll Administrator to join their Accounts Team. You will be responsible for completing weekly payroll and ensuring that employees are paid the right amount at the right time. You will be working to strict payment deadlines.

The Job Role:

  • Checking how many hours employees have worked on payroll software Timeware and/or Sage
  • Chasing up and checking manual timesheets including piece worker sheets, agency hours and overtime sheets
  • Calculating wages accurately including any overtime, bonuses or salary increases and issuing pay by cash, cheque or electronic transfer
  • Calculating any tax or National Insurance deductions and pension contributions
  • Calculating and processing holiday, sick, maternity and paternity payments
  • Printing and distributing payslips to employees
  • Making payments in relation to attachment of earnings orders
  • Answering any queries about payslips or timesheets
  • Issuing P45s, P60s and other tax forms
  • Processing new documentation for starters and leavers
  • Providing assistance to HR when required
  • Dealing with requests for references from employees
  • Offering advice on forms needed for different situations, for instance claiming maternity pay or a tax refund
  • Keeping up-to-date with payroll legislations
  • Making a major contribution to the ongoing improvement in effectiveness of procedures and controls
  • Producing management information on a monthly and ad-hoc basis
  • Carrying out general administration duties such as filing, storing payroll records and photocopying
  • Assisting during periods of absence and holidays to carry out other accounting functions, which will include but are not limited to purchase and sales ledgers
  • Adhering to data protection and confidentiality legislation at all times
  • Adhering to company policies and procedures at all times

Person Requirements/Experience:

  • Proven payroll experience including PAYE
  • Knowledge of purchase, sales and other accounting ledgers
  • Excellent IT skills and knowledge of computer packages such as Microsoft Excel to create and use spreadsheets
  • Excellent literacy and numeracy skills
  • Confidence in working with numbers
  • A keen eye for accuracy and attention to detail
  • Ability to prioritise work
  • Ability to use own initiative but good team working skills also
  • Excellent communication skills
  • Good organisation and time management skills
  • Ability to meet deadlines and remain calm under pressure
  • Honesty and respect for confidential, sensitive information
  • Experience of working in a fast paced, change oriented environment
  • Must have an understanding of new trends and developments and legislative changes which will affect payroll
  • GCSE English and Maths (grades A-C)
  • Experience of working with Sage is preferred but is not essential
  • Higher qualifications in bookkeeping from AAT or IAB are advantageous


  • 9:00am - 5:00pm on Monday - Friday (busy periods may require extra hours so you must be flexible!)