School Business Manager / Bursar

Office Angels
11 Jan 2018
11 Feb 2018
Contract Type
Full Time

Job Description for School Business Manager

The School Business Manager (SBM) will manage the school office staff and contribute significantly to the continuous improvement of the school's services.


  • Provide support, advice and guidance to the Head and SLT in the development of policies and plans, ensuring that the objectives and priorities are implemented and reviewed systematically.
  • Provide advice and guidance to the Head, SLT, Governing Body and Finance Committee in developing new initiatives and managing change and maintain an oversight of the services provided to the school, including development of those services.
  • Ensure that administrative, premises, personnel, financial and IT services and systems within the school meet current legislation, Harrow Council and school based policies.
  • Play a key part in the collating, analysing and presenting of information to the Governing Body, SLT and Harrow Strategic Team on its performance against targets set out in the School Improvement Plan (SIP), including offering solutions and options as to how performance can be improved.


  • Ensure excellent administrative support is provided for the Headteacher and senior staff.
  • Ensure the school's administrative systems and structures provide an excellent service.


  • Develop, compile and submit budgets and forecasts so that the Headteacher, Deputy Headteacher, Governors and SLT are given timely and accurate advice on all financial and related business matters
  • Propose revisions to the budget if necessary, in response to significant or unforeseen developments
  • Advise the Headteacher and Governors if fraudulent activities are suspected or uncovered
  • Provide strategic leadership in financial management to ensure the long-term sustainability of the school.
  • Take a leading role in the securing of funds for the school to achieve its goals and objectives. This includes statutory, consultancy and charitable sources of funding.
  • Identify additional finance required to fund the school's proposed activities
  • Seek and make use of specialist financial expertise
  • Maximise income through lettings and other activities
  • Present timely and fully costed proposals, recommendations or bids
  • Ensure that financial systems within the school, including SIMS (or appropriate alternative systems), meet the requirements of the Financial Management in Schools (FMS) framework, follow sound practice, have clear accountability and are closely monitored.
  • Prepare all financial returns for the DfE, LA and other central and local government agencies within statutory deadlines
  • Liaise with Harrow's FMS Team to provide statistics for the Council and other key stakeholders
  • Further develop depreciation and monitoring of the asset management programme to enable a funded cycle of replacement for major physical assets
  • Reconciliation of expenditure and income, both monthly and at the end of the financial year
  • Support the Governors with their annual review of the School Financial Value Standard
  • Assist Headteacher prepare and submit the annual budget as part of the three year financial plant to the GB
  • Be responsible for financial administration including ordering and invoice systems, petty cash, school purchase cards, monitoring expenditure and preparation of monies for banking
  • Process BACS runs
  • Oversee the online payment system
  • Benchmark financial performance against other schools


  • Be responsible for ensuring HR policies are in place, a regularly reviewed and updated and that advice is available to managers
  • Ensure that good personnel practice is followed throughout the school that is based on the School's Staff Handbook and that policies adopted by the GB are implemented
  • Ensure the all newly appointed staff received a contract of Employment and job description within the statutory period and an oversight maintained of all employment contracts and job descriptions
  • Ensure that the Pay and Conditions for all staff meets statutory and LA requirements
  • Ensure compliance with all legislative requirements relating to human resources and that recruitment policy and practices fully comply with best practice relating to Child Protection and Safeguarding procedures
  • Manage staff personnel files

Management Information Systems & ICT

  • Consider approaches for existing use and future plans to introduce or discard technology in the school
  • Consult with relevant people and other parties to introduce new technology or improve existing technology for different purposes
  • Communicate the strategy and relevant policies, including Data Protection for use of technology across the school
  • Establish systems to monitor and report on the performance of technology within the school
  • Ensure resources, support and training are provided to enable work colleagues to make the best use of available ICT including teaching, learning and assessment systems
  • Ensure contingency plans are in place in the case of technology failure
  • Ensure data collections systems providing information to stakeholders are streamline to maximise efficient of the data supplied


  • To ensure that the designated safeguarding lead is made aware and kept fully informed of any concerns which the worker may in relation to safeguarding and /or child protection
  • Maintain the school Single Centre Register
  • Administer all DBS checks in the school

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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