Finance Administrator - Purchase Ledger

Cardiff (Caerdydd)
11 Jan 2018
10 Feb 2018
Contract Type
Full Time

Finance Administrator – Purchase Ledger

Salary negotiable depending on experience




Working as part of a small office based team the job involves working with the UK Finance team and Operation team, to proactively add-value to the accounts payable process.

Our client has now grown to a sufficient size to recruit an individual to focus and develop the purchase ledger and assist the finance function.

Currently, circa 1000 suppliers, expenditure is circa £3m. The business has ambitious growth plans, which could double the expenditure over the next 5 years. This will also result in an opportunity to drive controls/efficiencies in the accounts payable processes, which in turn will directly benefit the business.

Key Responsibilities:

  • Enter and process Supplier invoices and credit notes – reconciling to purchase requests.
  • Maintain and operate an efficient and effective purchase ledger system (Manual and SAGE200).
  • Set up new supplier accounts and maintain existing account details within the purchase ledger.
  • Monthly reconciliation of supplier statements and proactively resolve discrepancies to conclusion.
  • Prepare reports to drive, control and improve cash flow and margins.
  • Use initiative to suggest improvements in procurement/supplier arrangements.
  • Process and control business expense returns in a timely fashion (currently spreadsheet driven)
  • Processing and reviewing the purchase ledger payment run on a weekly basis ready for the BACS payment.
  • Communicate and liaise with all key Suppliers to ensure invoices are received in a timely manner with correct and meaningful information useful for the finance department.
  • Control and Liaise with Operations department to ensure accuracy of job codes and nominal codes and approval by appropriate person.
  • Reconcile aged creditors to Sage nominal on a monthly basis.
  • Identify all Direct Debits and Standing orders and reconcile to cash book.
  • Review Credit card usage and move to bank payment facilities.
  • Review of supplier payment terms.
  • Understand and own the VAT treatment in supplier accounts.
  • Assist with Month End preparation and procedures.
  • To work within the systems/procedures in place in working towards the ISO 9001:2008 accreditation.
  • Any other duties as requested by the Finance or Managing Director.

Quality and Skills requried:


  • Experience of working within a finance department
  • Depth of knowledge and experience in accounts payable
  • Proactive nature and use of initiative
  • Attention to detail and a drive to increase standards of information
  • A good knowledge of Microsoft Excel
  • Good communication and listening skills
  • Able to respond effectively to changing priorities
  • Ability to work under pressure and meet targets and deadlines


  • Experience of Sage 200
  • Experience of working with complex supplier accounts
  • Experience of working with EU VAT

This job was originally posted as