Credit Controller

Interserve PLC
London (Greater)
11 Jan 2018
10 Feb 2018
Contract Type
Full Time
Job purpose

Reporting to the Finance Manager and responsible for thewhole sales invoicing and debt collection process of the Paragon Division. The role is primarily Sales Ledger and Credit Control but involves somepurchase ledger assistance as well.


Raise client invoices
  • Raise sales invoices in EZB, both certified and direct.
  • Save a copy as pdf and print a hard copy and attach to relevant supporting documents. (valuation cert, payment cert, PO or invoice request details).
  • Email invoices to client and cc all relevant contacts, write details on face of invoice for future ref.
  • Send hard copies in post where applicable.
  • File invoices in numerical order.
  • Enter invoices into client on-line commercial portals where relevant and follow through their invoicing and payment process.
Cash received
  • Check bank daily and allocate cash received against invoices on client a/c in Accounts system.
  • Print and file customer remittance advices.
  • Update weekly cashflow spreadsheet.
  • Aged debtors analysis.
  • Run weekly aged debtors report and update weekly short term cashflow forecast with expected receipts roughly in appropriate week.
  • Run weekly outstanding invoices RAG report, sorted by age and update comments.
  • Send relevant sections to individual PM’s/PD’s for the projects & clients they are responsible for.
  • Run monthly aged debtors report for month end management accounts file, agree with GL control a/c balance.

Debt collection / credit control
Before invoice due date :
  • Contact client to ensure they have received invoice and it is being processed and not been rejected for whatever reason. Obtain an estimated payment date if possible.
After invoice due date :
  • Contact client to ensure it is being paid now or on next payment run. Obtain a firm payment date.
  • Send copy invoices and supporting documents again if necessary.
  • Send client statements where more than one invoice is outstanding.
  • Liaise with PM’s / PD’s about older debts and enlist their help to contact client and facilitate payment.
  • Escalate problem accounts to Directors and send 7 day notice before action letters if necessary when debt becomes over 60 days old.
  • Update weekly RAG report with latest activity/status and send to HO at end of week. Give update at weekly cash conference call meetings.
  • Update EZB client notes with same.
  • Carry out credit ref searches from time to time (Companies House, Dun & Bradstreet & Experian).
WIP review
  • Approximately half way through the month run Project Revenue & Cost Report in EZB for the current month and compare actual sales raised with the estimated WIP at the previous month end.
  • Highlight any significant differences (>£50k) with invoices actually raised. Identify any WIP from previous month not yet invoiced and ascertain when it is likely to be invoiced.
Cash receivable forecasting
  • Liaise with PM’s / PD’s to obtain the future valuation and billing dates for each project and ascertain an approximate value. Enter by project to build up a view of forecast future income each month.
  • Cross reference to monthly cash flow forecast revenues for management accounts reporting pack.
Ad hoc Reports
  • Run turnover report by client download to excel and sort by value.
  • Run invoice register listing every quarter and save in excel.
  • Client statements.
  • Turnover by sector.
  • Debtor days targets.
Staff Expenses & Purchase Ledger Assistance
  • Assist with input and payment of staff expense claims on a weekly basis.
  • Assist with input and payment of self employed freelancer invoices on a weekly basis.
  • Answer phone and generally assist purchase ledger clerk on an ad hoc basis as required.

Knowledge skills & experience

  • Credit control/debt collectionexperience.
  • Experience of construction industry desirable but welcome applications from someone who has less experience in this role but is willing to learn and eager to establish a successful career in Finance.

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