Executive Secretary

London (Greater)
12 Jan 2018
10 Feb 2018
Contract Type
Full Time
A leading professional services firm based in London are seeking an Executive Secretary to join their team and support 1 Partner, 3 Directors and 2 Senior Managers. This is a busy role and would suit a candidate who is comfortable with high diary management and document production. The candidate will have experience working in a fast-paced environment and will ideally come from professional services. Key responsibilities * Manage complex diaries, using initiative to anticipate and resolve any conflicts * Action emails and manage inbox as required by Partner/Director/Team * Book complex national and international travel arrangements, ensuring efficient use of time and minimal expenditure * Manage department's filing room * Attend internal meetings, take minutes and ensure actions are followed up accordingly * Organise and assist at a range of external and internal events, as appropriate to the role * Develop a general awareness of the business issues and challenges within which the Partner/Director operates * Work to deadlines and prioritise work requests * Assist with client liaison on behalf of your Partner/Director, as required * Always consider ways of reducing department costs, e.g. through effective planning of travel arrangements * Deliver a consistently high standard of secretarial and office duties as required e.g. timesheets, expenses, post and filing Person specification * Experience of working in a fast-paced corporate environment * Ability to work with minimal guidance and supervision * Efficient organisation skills, with a very high degree of accuracy and an ability to prioritise an often conflicting workload * Demonstrates flexibility and resilience * Exercises confidentiality, discretion and personal sensitivity in all aspects of role * Continuously seeks professional development opportunities in order to enhance and acquire knowledge, skills and expertise * Intermediate skills in Microsoft Word, PowerPoint, Excel, Outlook * Minute taking/shorthand advantageous * Good working knowledge of internal databases and systems including CRM, SAP, MyPD and FileSite * 5 GCSEs/'O' Levels or equivalent at grades A-C including English and Maths If you feel you fit the above criteria, please apply today. Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK