Technical Administrator

Alliance Healthcare
London (Greater)
11 Jan 2018
12 Feb 2018
Contract Type
Full Time
Job Summary Alliance Healthcare is a leading distributor and wholesaler of pharmaceutical, medical and healthcare products, serving over 16,200 pharmacies, hospitals and dispensing doctors throughout the UK on a twice daily basis. We have an essential role to play in the medical supply chain and everything that we do as a company will ultimately impact upon the end user, the patient. It is our responsibility to offer a reliable service that ensures that our customers receive the right product, in the right place, at the right time. An opportunity has arisen for a Finance Admin Clerk for Alliance healthcare and its associated partners. The main purpose of the role is to ensure that the vehicle fleets (company cars and commercial vehicles) are managed in the most efficient manner in all aspects of compliance/Administration and financial logging. Within your role you will identify alternative systems - to stream line current procedures & processes, and have good/firm financial acumen. The main responsibilities of the role are to: - Updating the MID (management information database) - Interact with R&M and Insurance and Risk controllers to ensure all expenditure on fleet is managed checked and challenged. - Liaison with the Group Compliance Manager around CSR - Financials – Capable of preparing spread sheets – end of month accruals, raising POs, financial reporting and reconciliation - Understanding of the Basware finance system - Interact with finance to complete all accruals and invoicing payments are completed - Capable of carrying out Month end financials for the fleet department - Understanding of damage costs and association of allocating cost to different cost codes/financial lines (ie Service Centres) - Collate stats for maintenance and repair costs. - Administration around the disposal of vehicles in collaboration with the R&M Controllers – V5s and RFLs and Auction - Updating the Fleet Master spread sheets for both Alliance Healthcare and our associated partner Boots - Good understanding of Motor vehicle Insurance process - Understanding of costs and invoicing of lease/hire vehicles - Understanding of fuel cards – payment and ordering - Good communication skills for both internal and external customers - Flexible and conscientious - The ideal candidate would be an experienced finance clerk with a transport/fleet Administration background, with relevant qualifications in this area - Have good computer skills – minimum “intermediate” level standard is required