Finance Assistant

London (Central)
11 Jan 2018
12 Feb 2018
Contract Type
Full Time

Role Profile

Key Role / Duties Responsibilities:

To assist the Finance Controller in providing financial support and reporting to the Mace business unit and Mace Group

Key Responsibilties

Sales Ledger

  • Liasing with project / sector managers ensuring invoices completed fully and sent to internal / external clients
  • Post sales invoices onto finance system Oracle or Coda and attach soft copy invoices to processed document types on ad hoc basis
  • Prepare and issue monthly aged debtor reports
  • Liaise with Group Credit Control team and chase aged debts where applicable escalating where necessary

Purchase Ledger

  • First point of contact for all purchase ledger queries ensuring all supplier invoices and queries are dealt with in a timely manner and in accordance with company guidelines
  • Arrange for all purchase invoices / credits to be scanned and attached to processed document types
  • Issuing Purchase Order numbers, uploading to Coda, ensuring no supplier invoices are paid without PO for relevant companies.
  • Prepare and issue monthly aged creditor report


  • Bank all client cheques as and when received
  • Reconcile banks weekly ensuring all receipts and payments posted onto finance system for relevant companies
  • Preparing monthly bank reconciliation report


  • Prepare monthly timesheet report ensuring all staff complete their timesheets accurately and on time


  • Liase with Mace Group finance team in reconciling Group Intercompany Accounts
  • Posting intercompany group recharge costs

Ad Hoc

  • Create and set up new projects on the BMS and Oracle as and when required
  • Assist with year end statutory accounts production
  • Liasing with company secretary when required
  • Liasing with Treasury wihen required
  • Other tasks as and when required
  • Covering for financial controller when required

Key Attributes

  • At least 2 years experience on Oracle
  • Part Qualified ACA, ACCA, CIMA
  • Team player with a proactive approach
  • Articulate and highly numerate
  • Excellent communication and organisational skills
  • Ability to work under self direction and prioritise accordingly
  • Proficient in the use (Excel) Pivot tables