Business Manager / Executive Assistant

Rubicon People
11 Jan 2018
12 Feb 2018
Contract Type
Full Time

SafeWise need an organised, resourceful and proactive Business Manager to professionalise their administrative processes and make them more efficient, at the same time as supporting their new CEO so that he can focus on his strategic role implementing their new plan for growth.

What SafeWise do

SafeWise is a charity which runs experiential safety, health, citizenship and life skills education centres in Bournemouth and Weymouth, with a third centre planned for Swindon/Wiltshire in 2019. These centres feature full size scenarios such as streets, pedestrian crossings, buses, trains, fire and home safety scenarios, with exciting plans for future development. They teach visitors of all ages a wide range of skills for life such as fire, water, home, road and travel safety, health, crime, internet safety, bullying and mental wellbeing. These skills for life are often marginalised in our education system, but SafeWise think they are as important as literacy and maths.

What SafeWise believe

Their philosophy is that every visitor should experience a fun and immersive learning environment in which they 'discuss, decide and do', rather than simply listening and being told. Talk, decision-making and practical activity in their realistic scenarios deliver memorable learning and motivate visitors in a way that is difficult to replicate in a classroom.

What SafeWise are looking for

SafeWise are growing from a single centre, opened in 1998, to running three centres by 2020. To support this, they need to professionalise our administrative systems, making them more efficient, resilient, and consistent across the charity. Their new CEO needs to focus on our growth strategy, building business and public sector support, marketing, and staffing, rather than administration.

So they're looking for a solutions-finding, organising, troubleshooting, systems-creating achiever who can build strong relationships across their team. They'll get them set up for growth, and allow SafeWise to focus on their main roles with efficient systems in the background to support them.

You'll need experience of office management and systems, and experience as a secretary, personal or executive assistant would be useful. As you'll be providing an HR administration function, practical experience in this area would be useful too. Finally, you'll organise and look after their Executive, Main and Local Boards, drafting agendas, minutes and other documents for trustees and members, organising meetings, and managing their board and staff intranets.

Great communication skills and a passion for the difference our education programmes can make is crucial, as you will often represent the charity with key decision makers and the public. This will be a busy and rewarding role in a unique, fun and friendly environment.

The detailed bit

They'd like their new Business Manager to start as soon as possible, although we will wait for the right candidate. This is a part time post of a flexible 21 hours a week around core hours and job requirements. It is a one year contract in the first instance with the intention to extend depending on income generation. It will be based at SafeWise HQ in Bournemouth, with regular travel required to SafeWise Weymouth and Swindon/Wiltshire, and elsewhere on occasions. The postholder must be willing to work out of hours from time to time. Salary dependent on experience. This post is not currently suited to job share.

Please see the formal Business Manager Job Description for full details of the role, and browse our website at for an overview of what we do.

Next steps

Potential candidates are invited to visit one of their centres for a look around, an informal chat with their new Chief Executive, Rob Hattersley, and to meet other members of the team. Please phone to arrange this, or email

To apply

To apply directly to SafeWise, please send your Curriculum Vitae and a letter of application by email Your letter should explain why you would like to be Safewise Volunteers Manager, and outline the skills and experience which would enable you to make a success of the role. Alternatively, use the apply button and the team at Rubicon will forward on your application details.

The closing date is 22nd January 2018 at 9am.