Legal Secretary - Commercial Property

Recruiter
Kirlkland Associates Limited
Location
Pride Park
Posted
11 Jan 2018
Closes
12 Feb 2018
Sector
Legal
Contract Type
Permanent
Hours
Full Time

We have a fantastic opportunity for an experienced Legal Secretary to join our clients Commercial Property team in their Derby office.

The successful candidate will provide secretarial and administrative support in a team of 5 secretaries to support 9 fee earners within a busy Property team.

The role will involve working with large documents (including formatting), assisting with billing and dealing with clients.

Candidates must possess previous relevant experience (preferably within a Commercial Property department), accurate typing skills and the ability to use a digital dictation system.

Legal Secretary - The Role:

  • Audio typing via digital dictation system of letters, correspondence, leases, land registry transfers, contracts, licenses, tenancies and attendance notes.
  • Copy typing drafts to finished items.
  • Preparing official forms for searches and applications to the Land Registry.
  • Carrying out on-line pre-contract searches
  • Scheduling deeds and requesting receipt upon dispatch
  • Answering external calls to fee earners and assisting with client enquiries if possible.
  • Sorting incoming post, processing incoming cheques and acknowledgments.
  • Maintaining diary and brought forward system to ensure clients / matters are reviewed and to act as a reminder to the Solicitors.
  • Photocopying, faxing and scanning documents as and when required.
  • Maintaining diary and arranging appointments, meetings and lunches as required.
  • Preparing draft bills, including disbursements from billing guides. Preparing relevant forms for accounts including payment requests etc.
  • File closures.
  • Arranging Travel/ Accommodation
  • Any other duties required to ensure the smooth running of the Team.

Legal Secretary - The Candidate:

Excellent communication skillsStrong attention to detailSkilled audio and copy typistAbility to use own initiative and work within tight deadlines