Assistant Company Secretary
Purpose: To support and deputise for the UK Group Company Secretary in providing a full range of company secretarial services to the business to ensure that the UK group of companies continues to take a robust approach to corporate compliance and governance.
- To support the UK Group Company Secretary in advising the Chairman, Board and Senior Management on company law and corporate governance matters, and with the development of the Company Secretarial function.
- To take a lead role in servicing a significant programme of meetings for UK Boards, their Committees and Executive Committees including the setting of agendas, preparation and timely circulation of papers (using Diligent Board Portal software) and following up on action items.
- To be responsible for the servicing, attending and minuting of meetings of the Regulatory & Compliance Committee (a main Board Committee) and the Risk Capital & Solvency Committee (an Executive Committee).
- To be responsible for all aspects of UK Subsidiary governance, including acting as Secretary to Board meetings.
- To be responsible for the oversight of the Operational Committee structures and maintenance of documentation necessary to evidence the application of Solvency II governance standards.
- To be responsible for statutory books and Companies Act filings for the UK Group (using Blueprint OneWorld) and ensuring timely regulatory filings for overseas entities and provide information for the US parent as required.
- To be responsible for the UK Group Board Conflicts of Interest Register.
- To be responsible for the production and maintenance of a Secretariat policies and procedures manual.
- To provide support and assistance with ad hoc projects, including Corporate Events, Board Effectiveness Reviews, Directors Training Programme and the businesses response to Regulators requirements.
- To oversee the central management of UK policies and technical papers and enable timely reporting to Boards/Board Committees and Regulators (using PolicyHub).
- To monitor and report on changes to UK Company Law and Corporate Governance best practice.
- To build and maintain strong and effective relationships with Board members, Executive Team members, Senior Management, Head Office functions and key stakeholders including advisers.
- Ensure the continued protection of Unum’s information, by following all applicable Information Security policies and procedures and by reporting suspected weaknesses in information security controls to the Information Security Officer.
- Understand how Conduct Risk, Treating Customers Fairly (TCF) Risk Management and Solvency II systems of Governance relate to both the role and the divisional activities and highlight any opportunities for improvement.
- Comply with Unum’s Code of Conduct and other Company Policies and Procedures as appropriate to the role.Behavioural Competencies:
- Delivers Results
Sets high goals for personal accomplishment and contribution to team/area goals; monitors progress and works diligently to meet/exceed goals.
- Develops Self
Displays strong capacity and thirst for learning and developing broad business and leadership skills; openness to diverse ideas & experiences and has keen self-awareness re: strengths and areas of development.
- Makes Effective Decisions
Evaluates options by thinking both critically and holistically when considering relevant information and potential implications to both the team and company; chooses an effective option.
- Strong Business Acumen
Displays strong understanding of own department and good general understanding of overall business objectives, evolving customer needs and technological solutions; applies continuous improvement practices to enhance business processes and results.
- Strong Teamwork
Actively works collaboratively to help move the team toward the completion of team and business goals.
- Values Driven
Interacts with others, internally and externally, in a way that gives them confidence in one's intentions and those of the organization; operates with highest integrity/ethics.Required Knowledge and Skills:
- Proven post qualification experience in a similar role.
- ACIS/FCIS qualified or legally qualified with the requisite experience.
- Relevant experience of working within a Secretariat.
- An excellent level of accuracy and attention to detail with a strong focus on accuracy and meeting deadlines.
- An excellent customer service orientation with ability to build relationships at all levels.
- Ability to take ownership and pride in the work with a high level of service motivation, energy and flexibility.
- Ability to plan and manage own workload and multiple tasks, and prioritise work.
- Excellent verbal and written communication skills with a professional telephone manner.
- Good planning and organisational skills with the ability to work unsupervised.
- Good knowledge of Microsoft (Word, Excel, PowerPoint and Outlook) and other commonly used software.