IT Administrator

Recruiter
Norton Rose Fulbright Llp
Location
London (Greater)
Posted
11 Jan 2018
Closes
10 Feb 2018
Contract Type
Permanent
Hours
Full Time

IT Administrator

Context

Norton Rose Fulbright is entering into an exciting phase of transformation on a global scale with an ambitious and dynamic portfolio of major projects set to improve the infrastructure and systems around the world. We are therefore seeking equally dynamic and skilled support staff to ensure our Project Managers and IT Teams are well supported in the delivery of first class ?business as usual? service delivery and to enable the success of the Programme of projects to help us achieve our vision for 2020.

The Team

Reporting to the EMEA Regional PMO Manager and working as a key member of the EMEA IT Project Management Office team to deliver high quality administrative services, ensuring timely delivery of documentation to ensure the successful running of the EMEA IT team.

The Role

  • To provide administrative support to the IT Department.
  • Assist in collating and preparing weekly, monthly and/or quarterly reports. Managing meeting report schedules and distribution lists.
  • Effectively raising and managing all purchase orders relating to the IT Department, through to the supplier and internal Finance departments.
  • Manage the IT Training plan with support and direction from the IT PMO Manager.
  • Supply training dates to team and book training courses, track pass/fail on exams etc.
  • Organise meetings, rooms, catering, conference calls etc.
  • Attend meetings and take detailed and accurate minutes, when required.
  • Arrange or co-ordinate travel and accommodation, managing the itinerary in conjunction with the diary and reviewing forthcoming commitments, to ensure the most effective use of time for the team.
  • Ensure message taking is comprehensive, accurate and reaches the recipient in a timely fashion via the most effective channel.
  • Organise photocopying, printing and binding as required.
  • Ensure mail and correspondence is effectively dealt with in a timely manner.
  • Be involved directly in the team?s project work, where appropriate.
  • Track and log holiday and sickness records, along with Time off In Lieu (TOIL).
  • Set up and encourage attendance to team social events, such as sourcing and booking venues, seasonal parties, bringing a fun element to the team such as ?secret Santa?, support team events etc.
  • Deputising for the IT Executive Assistant to the CIO as required.

Skills and Experience Required

Administration:

  • Secretarial background and highly proficient in the use of MS Word and Excel
  • Experienced in working in a busy and demanding IT department
  • Excellent communication skills
  • Must have excellent attention to detail
  • Able to demonstrate extensive administrative and organisational skills
  • Ability to prioritise own workload
  • Willing and flexible attitude/team player
  • Reliability, to ensure reports are chased up and content delivered on time for IT Leadership meetings, twice a month.
  • Ability to create and/or manipulate MS PowerPoint presentations under direction would be an advantage

Diary/EA support:

  • Experience in working for senior management and able to work under pressure, on own initiative and as part of a team
  • Diary management, experience of PA/EA support would be an advantage

Supplier Management:

  • A proactive and innovative approach to work
  • Ability to establish good working relationships with clients and colleagues
  • Use of MS Excel in managing training plans and managing client bookings

At Norton Rose Fulbright we welcome receiving direct candidate applications via our careers page.

If you would like to ask any specific questions beforehand, please contact Simon Bristow at ************************************* (enquiries only please - we do not accept applications by email)

NO AGENCIES PLEASE

Diversity and Inclusion

At Norton Rose Fulbright we value difference and promote a culture of respect for each individual. We encourage workforce diversity in all aspects and at all levels and in doing so create an environment where everyone can realise their full potential and career ambitions on the basis of merit and skill.

If you are unable to apply for a position online or require any reasonable adjustments during the recruitment process, please contact our Recruitment team on ******************************************

The Norton Rose Fulbright office in London has been awarded the Disability Two Ticks Symbol by Jobcentre Plus. The symbol identifies those employers who have agreed to meet five commitments regarding the recruitment, employment, retention and career development of disabled people.

We want to support your application as best we can. For that reason, we operate a Guaranteed Interview Scheme (GIS). This means that applicants with a disability need only meet the minimum qualifying criteria for a role to qualify for an interview under the scheme.

To find out more about Diversity and Inclusion at Norton Rose Fulbright please click on the following link ********************************************-responsibility/diversity-and-inclusion/

Norton Rose Fulbright

Norton Rose Fulbright is a global law firm. We provide the world?s preeminent corporations and financial institutions with a full business law service. We have more than 4000 lawyers and other legal staff based in Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare. Through our global risk advisory group, we leverage our industry experience with our knowledge of legal, regulatory, compliance and governance issues to provide our clients with practical solutions to the legal and regulatory risks facing their businesses.

Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.

Norton Rose Fulbright Verein, a Swiss verein, helps coordinate the activities of Norton Rose Fulbright members but does not itself provide legal services to clients. Norton Rose Fulbright has offices in more than 50 cities worldwide, including London, Houston, New York, Toronto, Mexico City, Hong Kong, Sydney and Johannesburg. For more information, see ***********************/legal-notices.

Law around the world

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This job was originally posted as www.jobsite.co.uk/job/959912789