Legal Secretary - US Law Firm

Owen Reed Limited
London (Greater)
11 Jan 2018
10 Feb 2018
Contract Type
Full Time
Owen Reed are recruiting for a Legal Secretary to join a top law firm in the West End. The Legal Secretary will be working for International Arbitration team. The Legal Secretary will provide a wide-ranging legal secretarial and support function for the legal staff at the office, supervised on a daily basis by the UK Office Administrator.

General Responsibilities of the Legal Secretary
- Producing all typing, dictation and secretarial services, correspondence and fax
- Preparing standard documents from templates. Also, preparing court forms and other standard forms
- Opening new clients and matters on the database system.
- Carrying out conflict checks.
- Carrying out general administration tasks, including photocopying, scanning and document preparation.
- Maintaining diary and schedules for fee earners, including travel arrangements, preparing itineraries and organising internal and external lunches.
- Processing expenses and bill preparation as required.
- Managing time entry and management for fee earners
- Conducting legal searches
- Answering and dealing with telephone calls.
- Organising and liaising with clients and other third parties for meetings and conference calls.
- Communicating and liaising with colleagues and the Firm`s other offices on day to day matters.
- Maintaining professional and effective dialogue with clients when fee earners are absent
- Maintaining up to date and accurate client contact database
- Organising and maintaining filing systems.
- Assisting other secretaries, fee earners and staff as required
- Covering secretarial support during absences including, but not limited to, holiday and sickness.
- Covering other support functions as and when required.

For more details on this role please contact Lauren Quarrington
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