Marketing BD Administrator - Epsom

Carlton Recruitment
11 Jan 2018
09 Feb 2018
Contract Type
Full Time
Carlton Recruitment is holding a Candidate Registration Day in Epsom on Tuesday 16th January!

We will be recruiting for a variety of exciting temporary and permanent positions. If you’re currently looking for your next opportunity then pop in with your CV and passport and introduce yourself.

We’ll talk you through our latest vacancies and get to know what you’re after in your career!

Location and time: Head Office, Global House, 1 Ashley Avenue, Epsom Surrey KT18 5AD. Tuesday 16th January 09:00am-17:30pm

Please phone our Epsom office if you need to visit outside of hours. We look forward to seeing you.

Marketing – BD Administrator

Job Purpose:

The purpose of this role is to support the staff (particularly, but not exclusively, in Marketing, Business Development and Events) in achieving its activities and targets.

The role encompasses administrative and clerical duties to increase the overall productivity and efficiency of the organization

For the marketing side of this role you will be expected to assist with a variety of tasks across numerous marketing projects including research & surveys, campaigns internal & external, administering the branding guidelines, social media, entering awards and the production of all our collateral.

Key responsibilities

·To assist the Head of Business Development, COO and ED with any email campaigns as required

·Proof reading and liaising with suppliers; copywriter, designer, printers and couriers

·Sourcing articles, and liaising with the copywriter and the team to obtain information and images for HUB

·Proof reading articles and obtaining sign off from authors where necessary

·Assistance with updating CRM

·To work proactively with Head of BD, and the BD/Marketing team to ensure the CRM system is current and up to date

·To assist in the delivery of communications and marketing of all conferences and events, help to increase attendance by finding new ways to promote the conferences

·Uploading updated contacts to Dot Mailer weekly prior to Alert being sent out and producing the campaigns as and when necessary

·Assisting the webmaster with testing of deployments to the website

·Searching and ordering branded items and promotional gifts when requested

·Assisting with maintaining social media presence

·Sending out packs to targets or prospects and ensuring we have reasonable levels of packs in stock ready for distribution

·Creating a checklist to ensure all new member applicants receive a press release, invoice, uploaded to the website etc at the right times

·Researching and reporting on external opportunities. Finding suitable awards to enter into and managing the submission and attendance of these awards

·Assisting the PR representative and copywriter where possible and striving to save the company money by learning and performing any tasks that they currently do

·Tracking and analysing competitor awards, conferences and events

·Travelling to trade shows and exhibitions when requested Conference

·Maintaining, logging and reporting health & safety procedures and fire regulations, and being the designated First Aider for the office (training given)

·Being the point of contact for office related matters and meetings regarding the Office building and dealing with office related vendors

·Answering telephone, directing calls, taking and relaying messages, answering emails and website enquiries when requested

·Providing general admin support to other areas of the business when requested including scanning, copying, collating, proof reading and shredding

·Ad hoc projects to assist the Head of Business Development, COO and ED as required

Person Specification

·Knowledge of marketing either experience or studies is an advantage

·Knowledge of the accounting profession and experience within the sector is an advantage

·Think creatively and solve problems

·Work well in a team environment and willing to assist others with their work if asked

·A flexible “hands on, can do” attitude, with an ability to ensure a consistent high quality of all tasks undertaken

·IT literate, including Microsoft word, Excel and PowerPoint

·Business awareness and strong organisational skills

·Be proactive and take the initiative

·Ability to work to deadlines

·Good attention to detail and the ability to multi-task

·Excellent communication skills, verbal and written

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