Legal Secretary

Hewett Recruitment
10 Jan 2018
09 Feb 2018
Contract Type
Full Time

I am currently recruiting for experienced Legal Secretaries to join a busy Legal firms based in Malvern.

The roles will include undertaking all work of a secretarial nature including typing, photocopying, making and taking phone calls.

Tasks and Activities

To undertake all work of a secretarial nature as may be requested by any fee earner including typing, photocopying, making and taking phone calls.

To undertake such work as may be delegated by your Fee Earner or Partner in relation to client matters or any administrative duties that may be required.

To take and record accurately any message and pass the same on to the appropriate person without delay.

To make appointments and maintain up to date diary entries.

To assist with file management and ensure consistent reviews of files.

To ensure accurate time recording of all work undertaken by your fee earner.

To assist your Fee Earner or Partner in prioritising the client matter and when appropriate advise the client and others of the progress of the matter.

Attending clients and others when appropriate on behalf of the Fee Earner or Partner. Taking accurate instructions for your fee earner's attention.

To deal with filing, storage and retrieval of client's papers and files, opening and closing of files, storage of deeds and other papers all in accordance with firm policies.

To prepare and serve refreshments to clients and fee earners as required.

To correctly identify and differentiate between DX and Royal Mail post and hand or other deliveries.

Responsibilities and aims:

To assist with the implementation of good working practices in line with firm procedures.

To use initiative on all matters.

To carry out and produce work to the highest possible standards.

To adhere to and implement the firm's guidelines and policies as defined in the office manual.

To use correctly the firm's office equipment including franking machine, photocopier and computers and to report any faults.

To ensure confidentiality and security for all firm and client documentation and information.

To undertake any specific training course as and when required.

To maintain clear and precise communications with other members of staff and to assist other secretaries when required.

To comply with all office Health and Safety standards.

Skills and experience

Experience of working as a Legal Secretary, preferably within a property team, desired but not essential.

Competent touch typist.

Competent audio typist.

IT literate with experience of the Microsoft Office suite of applications e.g. Word, Excel and Outlook.

Excellent telephone manner and experience of dealing with clients.

Well developed organisational skills.

Effective communication skills.

If you have the skills and experience to be successful within this role, please call Alice on 01905 613413 or email

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