Legal Secretary

Eversheds Sutherland
Cardiff (Caerdydd)
10 Jan 2018
09 Feb 2018
Contract Type
Full Time

Secretaries are held in very high regard at Eversheds. We don't just want people who are great typists, but flexible and committed individuals who can think on their feet, work well with our clients and have the drive to get things done. We will fully reward you for your talents in a highly supportive environment that offers genuine career paths.

Our Core Real Estate team works across the world, providing clients with the benefit of local representation coupled with national and international resource.

Key responsibilities:

·Providing the full range of secretarial and administrative support to a team of legal advisers and key clients

·Dealing with and screening calls for legal advisers; delivering a positive client experience

·Management of emails and correspondence

·Acting as liaison point for clients and colleagues

·Highly proactive and responsive diary management

·Organising internal and external meetings

·Organising travel, business trips, itineraries and events

·Dealing with expenses claims for legal advisers

·Providing a full financial administration service to support legal advisers; preparing bills and liaising with the offshore Finance team, management of payments, receipts and transfers, dealing with arising queries and issues

·Producing high quality legal documents, correspondence and presentations using the MS Office suite and in-house tools

·Digital dictation using Big Hand software

·File opening and closing; ensuring both physical and electronic client and internal files are properly maintained

·Working as part of a wider secretarial team; supporting and covering for other secretaries and their legal advisers as needed

Skills and experience:

We'd love to hear from you if you have already worked as a legal secretary, ideally in a Real Estate environment. Ideally you will have a minimum of 65 wpm typing and as we use technology for maximum benefit you will need to have excellent MS Office skills.

It is expected that with limited supervision you will be able to proactively support a team of legal advisers and key clients, produce high quality documents, manage extremely busy diaries, arrange complex travel itineraries, and will have an enthusiastic approach to dealing with day to day tasks and longer term initiatives/projects.

The ideal candidate will be able to demonstrate:

·Experience in Real Estate

·Experience of providing secretarial/PA support to senior legal advisers

·Excellent interpersonal, communication and organisation skills

·A flexible and committed attitude;

·Excellent problem solving skills and initiative

·Strong team ethic; the willingness to take account of others’ workloads and offer help

·Good relationship building skills, internal and external

Key competencies:

·Seeks to provide outstanding levels of client service at all times. Projects a positive and professional image of the firm to clients

·Uses initiative; anticipates what is needed and takes appropriate action

·Highly motivated, accurate, works well under pressure and has a ‘can do’ approach

·Excellent interpersonal, organisational, verbal and written communication skills

·Focuses on solutions, not problems. Takes ownership of problems through to resolution

·Has aptitude to learn new systems and processes

·Supports and champions all firmwide initiatives; is a keen supporter of change

·Ability to interpret financial information to fully support the fee earner in their client and matter management responsibilities.

·Working knowledge of key financial transactions including client/office payments and receipts, and billing

·Seeks opportunities to grow and share knowledge and learn about wider business activity

We’re a modern, progressive law firm. We think differently and we’ve built a culture where individual skills and personalities can shine through. At Eversheds, we believe that innovation comes from having an inclusive culture of genuine equality and diversity and we’re happy to help with any reasonable adjustments you may require in the recruitment process, or once in post.

Eversheds endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Eversheds operates within a preferred supplier list.

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