Conveyancing Assistant

Henry James Recruitment
Milton Keynes
10 Jan 2018
09 Feb 2018
Contract Type
Full Time
Role: Conveyancing Assistant
Location: Milton Keynes
Salary: Negotiable

To provide effective support to the Conveyancer(s) and act as first line of escalation for Property Administrator(s) queries and guidance

Managing own email account
• Day to day management of sale files, escalating to the Conveyancer as and when necessary
• Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary
• Diarising and chasing matters as necessary
• Provide professional telephone support to the team
• Preparing accounts echits for all receipts and payments
• Preparing files for exchange of contracts – for approval by the Conveyancer
• Preparing files for completion – for approval by the Conveyancer including necessary letters and accounts paperwork
• Dealing with completion of matters and preparing files for the post completion team
• Ensure all work is carried out in a professional, efficient and compliant manner
Additionally, where Administration support is not available, some or all of the following may be required from time to time
• Incoming & Outgoing post collection/distribution where Administration support in unavailable
• Opening new matter files on business systems
• Assisting with initial administration work on matter files
• Taking customer card payments on account
• Issuing customer forms and assisting in their completion
• Applying for searches
• Using the Land Registry portal to obtain copy deeds
• Assisting with telephone answering where appropriate
• General Admin duties including post, printing, scanning and photocopying.
• Providing ad hoc support to the team when needed.

Skills needed:
Organised and methodical?
At least 1 years’ experience in residential conveyancing work is essential
Strong, articulate communicator (oral and written)?
Self-motivated and Positive?
Able to cope with peak demands and changing priorities
Enthusiasm to learn/improve skills
Intermediate IT skills suited to an office environment?
English and Maths grades A - C
This job was originally posted as