Finance Assistant

East Lancashire Recruitment
10 Jan 2018
09 Feb 2018
Contract Type
Full Time
Our client is a well established company who are going from strength to strength and enjoying ongoing success and expansion. They are the UK's leading manufacturer in its particular field, and have received a number of prestigious awards for innovation.
The Purpose of the role:
To perform Sales and Purchase Ledger duties for the US based side of the business reporting to the US Management Accountant.
1.Sales Ledger

  • Process US estimates to live orders
  • Update the deals board on a real time basis for all types of US sales
  • Raise all US customer invoices and credit notes
  • Maintenance of US Sales Ledger accounts to include at least monthly reviews of unallocated receipts
  • Allocation of US customer payments
  • Management of the ePDQ system for the US business
  • Constant liaison with the Credit Controller
2.Purchase Ledger

  • Process US Supplier Invoices, ensuring that all purchase invoices are matched to purchase orders and delivery notes, code each one with supplier code and nominal Ledger code
  • Maintenance of US Purchase Ledger accounts to include at least monthly reviews of unallocated payments
  • Allocation of US supplier payments and reconciliation of supplier statements
  • Recommend US payment runs on a weekly basis to be approved by the Management Accountant (US)
  • Authorisation of invoices prior to posting as agreed by management.
3.Reporting (UK and US)

    Provide daily reporting in relation to usage on global airtime contracts held with airtime providersProvide daily reporting in relation to usage on global Cloud storage and streaming servicesProvide monthly reporting to global customers so they can track their current usage against pre-agreed limits / bundles. E.g. Airtime Plans, Cloud PlansProvide weekly reporting in relation to financial performance of GroupAssist in providing weekly reporting to the US Vice PresidentCheck all monthly invoices received from network providers, Cloud storage / streaming providers and monitoring providers against internally held reports to ensure accurate billingAssist in maximising margins on Airtime, Monitoring and Cloud / Streaming costs in relation to analysing usage and utilisation trends and providing recommendations to the Management Accountant (US).
4.Petty Cash and Expenses

  • US Petty cash management and receipts retrieval whilst being based in the UK
  • Reconcile and post US credit card statements using Concur
  • Posting US cash expenses to Access each month using Concur
  • Set up payments for US staff expenses on internet banking to be approved by the Management Accountant (US).
5.Any other duties

  • Take incoming Finance calls for both the UK and the US businesses and respond on a same day basis to colleagues and customers alike
  • Monitor relevant Finance inboxes and action on a same day basis
  • Assist in opening the daily post when the Finance Assistant (UK) isn’t in the office and distribute accordingly
  • Filing as required
The ideal candidate will have the following skills/experience:
  • Previous relevant experience and/or Accountancy degree
  • 5x GCSE's A - C including Maths and English (or equivalent)
  • Knowledge of MS Word and Excel
  • Accounting qualification (AAT or equivalent) - desirable
Unfortunately only shortlisted candidates will be contacted.

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