Accounts Payable Assistant

10 Jan 2018
11 Feb 2018
Contract Type
Full Time
Job Title: Accounts Payable Assistant
Location: REAS, CBRE Ltd, Pacific House, 70 Wellington Street, Glasgow, G2 6UA
Reports to: Accounts Payable Manager

Role Purpose

Our Asset Services team work with our clients to maximise commercial real estate value by aligning building operational performance with broader business objectives. By tailoring our property management efforts to our client’s goals, we are able to anticipate needs and deal with issues long before they become problems.
Real Estate Accounting Services are the growing property & fund accounting team, based in Glasgow. REAS support the Surveying Teams & Facilities Managers in the UK by administering approximately £3 Billion p/a of rents and service charge

The primarily function of the Accounts Payable Assistant is to process invoices within the accounting system and provide general administrative support to the team whilst ensuring all KPI’s and SLA are exceeded.

Key Responsibilities
  • Liaise with clients and internal teams with the management of accounts payable queries
  • Accurately code and enter account payable invoices
  • General Finance and administrative duties
  • Adhere to all Account Payable processes and develop where necessary
  • Daily Processing of all invoices received, Authorized and batched
  • Scan and attach invoice images daily onto the system
  • Supplier Maintenance updating multi-systems within the Accounts Payable Department
  • Assisting with Weekly BACS/Cheque Run
  • Manage queries to resolution through investigation, reconciliation and escalation
  • Ensure all supplier information is up to date and accurate
  • Maintain mailboxes and ensure all documentation is filed correctly
  • Work collaboratively with other departments to ensure excellent service
  • To maintain all invoice processing at an acceptable level whilst completing all daily functions of the Accounts Payable role and general administration duties.
  • Ensuring that all KPI’s and SLA’s are achieved or exceeded as well as maintaining excellent client and supplier service.

Person Specification/Requirements
  • Good IT skills (Word, Excel, MS Outlook). Previous experience of working on multiple platforms
  • High Volume Processing & fast pace background required
  • Ideally 18 months experience working within an Account Payable function
  • Excellent communication skills, both verbally and in writing
  • Strong understanding in Account Payable procedures and techniques
  • Strong interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority