Assistant Finance Manager

SpinWell Global
10 Jan 2018
09 Feb 2018
Contract Type
Full Time
  • Job Title: Assistant Finance Manager
  • Client: MOD
  • REF: 26588
  • Hours: Daily 7.4 / Weekly 37
  • Location: Andover: Marlborough Lines
  • Contract Length: 08/01/2018 to 31/05/2018
  • Security Clearance Level Required: SC - Security Check

DIO Overview The Defence Infrastructure Organisation (DIO) has the responsibility for the management of property, infrastructure and related services to ensure strategic management of the Defence Estate as a whole, optimising investment and, critically supporting military capability to the best effect The finance function within DIO is responsible for ensuring that decisions are taken with the fullest cognisance of their financial implications, with due regard to affordability and value for money (VfM).This is done by providing clear professional advice and evidence based decision support to the DIO and the senior military and civilian staffs on the forward planning and in year management of delegated RDEL and CDEL spend and through visible involvement in relevant decisions with a financial impact Centre of Excellence (CoE) Overview DIO is developing and implementing a programme of disposals that range from single building assets to surplus sites. This large and complex programme is for 25+ years and will generate billions in disposal receipts that will fund unit colocations and enable further disposals. Defence Estate Optimisation (DEO) is part of this programme and has a significant profile both in Defence and wider government The Assistant Finance Manager in Acquisitions & Disposals (A&D) is accountable for ensuring their CoE adhere and conform to all agreed DIO TLB processes and operating procedures, and particularly those which assist the A&D / DEOP Finance team in the management of the in-year budget and consolidation of various sources of data to support the DEO Working Group to deliver it’s objectives. They are also responsible for maintaining financial records and assisting with the interogation of financial systems and the provision of financial support MAIN TASK REQUIREMENTS 1. In-Year Management Processes - 35% •Providing input to the in-Year processes by obtaining information from all stakeholders •Support to the C2 A&D with IYM reporting. Report running from financial systems and basic manipulation of data (filtering / pivot tables) •Interrogation of Financial systems to provide financial data •Analysis of expenditure in month to ensure consistency with Forecast •Assist in the population of the financial systems as required •Investigation of system generated (CP&F) accruals – engage with business to ensure that payment is prompt and identify any issues – resolving or escalating to C2 as appropriate. •Input journals using financial management systems 2. Budget / Financial Management - 20% •Promotion within the A&D business of using CP&F. Use of requisitioning process as soon as a requirement is known (not when an invoice is due); Ensuring the process runs smoothly •Support delivery areas in managing the financial aspects of their portfolio •Support activity in relation to appropriate management of budgets •Provide support to ensure that the A&D / DEO team are complying with ICAF requirements 3. Support to A&D Finance Manager - 25% •Assist with the maintenance of financial processes •Codification to LPCs of transactions in GL and underlying source systems •Maintenance of LPCs on SDS •Maintain and undertake timely reconciliation of financial data •The identification & correction of misbookings •Process miscellaneous payments. Including compliance checks to ensure bills have the correct authorities and updating spread sheet to track expenditure 4. Administration - 20% •Act as co-ordinator and secretary for the DEO Finance Working Group – drafting agenda, tracking actions, collating WG documents •Maintain the DEO finance plan including with liaison with work strand leads •Organise and administer DEO meetings as required to include Weekly Team Meetings, pre-DRG meetings and any co-ordination associated with it •Support to DH Fin - Checking of documents for agreed formats – e.g. powerpoint presentations for DEO board .•Assist in other admin task for the A&D/DEO Team.

Finance / Accountancy skills e.g AAT or CIMA / ACCA part qualified

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