Accounts Payable Supervisor

Alpha LSG Ltd
10 Jan 2018
09 Feb 2018
Contract Type
Full Time

Alpha LSG’s goal is to be the leading Inflight Service provider within the UK. This is an exciting time to join the company as we continue to accomplish our goal of becoming the supplier of choice. Our central finance department based in Manchester is currently recruiting an experienced Accounts Payable Supervisor.

What the role is:

Reporting to the Accounts Payable Manager, your responsibility is to provide finance related supervisory and administrative services. Your role includes supervising a team of Vendor Management Clerks, ensuring that their duties such as processing invoices and credit notes, vendor statement reconciliations, query management and payments are provided in a professional, effective an efficient manner.

What you’ll be doing will include:

  • Co-ordination and distribution of all AP related post and correspondence including maintenance of the generic AP Mailbox (Pledger)

  • Co-ordination and distribution of all statements and overdue letters to the team

  • Regularly review the performance data provided by the AP Team Leader to the AP Manager demonstrating the team performance with regard to invoice processing and query management

  • Deal with escalated on stop issues, legal letters and final reminders

  • Regularly check statement reconciliations to ensure they are performed correctly

  • Ensure work is completed across the team, taking corrective action as required and highlighting on-going issues to AP Manager

  • Advise team regarding obtaining accurate authorisation for invoices in accordance with the devolved authority matrix

  • Check and verify that all transactions comply with internal financial policies and procedures

  • Regularly review the analysis of the query reporting (MRBR and Parked Documents) and assist the team alongside the AP Team Leader to resolve price and quantity queries for blocked and parked invoices on SAP

  • Liaise with internal stakeholders across different departments to resolve invoice queries

  • Communicate with vendors to resolve invoice queries

  • Co-ordination of bacs payment proposals in the absence of the AP Manager

  • Co-ordination of special payment requests (SPRs) in the absence of the AP Manager

  • Manage the maintenance and co-ordination of New Vendor Requests and Vendor Changes mailbox and take appropriate steps to resolve

  • Manage any issues or requests for information in a timely manner and highlight matters which cannot be resolved to the AP Manager

  • Manage any HR and employee related issues and escalate to the AP Manager if necessary

  • Regularly hold one to one’s/ team meetings to ensure that there is effective communication within the team

  • Always look to improve efficiencies within the department

What you’ll have will include:

  • Supervisory skills and the ability to coach a team

  • Good numeracy and analytical skills with the ability to solve problems and work within strict deadlines

  • Excellent communication and interpersonal skills

  • Previous effective people management experience essential

  • Good Time Management and Organisational skills and experience of a fast paced environment

  • Decision making skills

  • Strong IT skills; Outlook, PowerPoint, Word, Excel including SAP vendor related tasks

  • Strong attention to detail and accuracy

  • Possess a pro-active nature, be self-motivated with the ability to work both as a team member and on own initiative

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