Deal Management and Payments Administrator

First Source Solutions
10 Jan 2018
09 Feb 2018
Contract Type
Full Time
ACCOUNTABILITIES Organise and prioritise own workload, to achieve team objectives and deadlines Check requests received from other departments to ensure company procedures and signing requirements are met. Ensure all agreements are created, maintained and terminated in accordance with company policy All payments and internal sweeps are processed within company deadlines adhering to company policy and serve level agreements Undertake all administrative duties associated with the deal management and payments function Identify and "own" problems, correct them as far as is possible and refer as appropriate Share knowledge and expertise with less experienced team members Comply with company policies, procedures and signing requirements Deal Management Responsibilities Processing legal documentation and registering security in relation to new and prospective clients, updating the business on progress and outstanding requirements. Management and completion of incoming documents to ensure SLA`s are met. Assist business in creation and implementation of amendment documents and updating core systems for existing clients. Creating and inputting client details into core system ready for activation of client agreement and input of manual schedules where required. Terminating client agreements in a timely manner in line with business rules. Assisting and sharing knowledge with the business to resolve any issues or queries. Checking and authorisation of pending payments as required. Completing payment control activity to ensure completion of payment tasks. Payment Responsibilities Processing outgoing batch payments in all methods and all currencies to clients. Processing outgoing manual payments in all methods and all currencies to clients. Completing internal Cash Transfer processes ensuring all funds are moved in line with business requirements. Completion of all internal control mechanisms to monitor risk and completion of tasks. Assist in statement reconciliation and resolve any issues in relation to payments. Checking and authorisation of pending payments as required. Key Competencies
  • Delivering Business Results
  • Attention To Detail
  • Team working
  • Self-motivation
  • Providing excellent customer service
  • Using information effectively
Key skills/knowledge/experience Relevant experience within similar area in increasing complex roles, plus: Understanding of business processes and procedures Oral & written communication skills Product / Service knowledge Numeracy and accuracy Key Competencies Competency Title Selected Behaviour Statements Delivering Business Results
  • Applies skill, effort and judgement to get the job done
  • Redirects own time and resources to ensure objectives are met
  • Prioritises time and attention on high value activities
Communicates changing priorities and objectives along with the reasons for the change to all affected staff
  • Identifies opportunities to improve efficiency of work processes
Planning & Control
  • Maximises the use of available resources
  • Anticipates and promptly raises operational or resource issues
  • Establishes rea

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