Trainee Secretary

Hamlin Knight - Recruitment Specialists in Human R
08 Feb 2017
08 Mar 2017
Contract Type
Full Time

Trainee Secretary

Good word-processing skills/computer literate.
Preferably previous experience as a legal secretary or experience of working in an alternative professional office.

The prime role of the Trainee Legal Secretary is to provide support to fee earners within the Firm where required to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The Trainee Legal Secretary is expected to use a high degree of self-management and initiative.

Main responsibilities
To prepare correspondence and documents through audio-typing and word processing.
To provide administrative support to Fee Earners in case preparation and legal matters generally.
To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
To prepare mail and enclosures for despatch.
To arrange for all copying to be done, in person if the reprographics team is not available to undertake the task.
To make appointments, arrange meetings and to maintain an up-to-date diary for his/her principal.
To prepare the Conference Room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
To provide refreshments when asked to do so.
To provide support to other secretaries as required.
To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
To ensure the confidentiality of all the firm's and clients' documentation and information.

Skills, Abilities and Knowledge
Ability to efficiently carry out a range of administrative duties, including accurate preparation of detailed documentation, care and maintenance of files.
Ability to prioritise own workload and work effectively without immediate supervision.
Ability to communicate clearly both verbally and in writing.
Ability to use Windows 7 & MS Word, Outlook, Excel.
Ability to work within the requirement of confidentiality.
Ability to work effectively and flexibly as part of a team.
Willingness to take on additional administrative duties/responsibilities (including covering reception).
Knowledge of/or willingness to learn basic legal processes.
Excellent interpersonal and client liaison skills, and a good professional telephone manner.