Financial Controller

Sterling Travel Management
10 Jan 2018
08 Feb 2018
Contract Type
Full Time

Financial Controller

Sterling Travel Management - Southampton SO14

Part-time Mon - Fri 4/5 hours per day for experienced person covering all aspects of financial accounting to trial balance in Southampton business travel company.

Daily Tasks

* Reconcile all airline tickets sold with control information from IATA Bank Settlement Plan (BSP)

* Close Daily Invoicing and check Agency Charge Report

* Check daily bank statement to ensure direct charges and receipts are correct and cleared throughout the company's records

* Inform the Managing Director of the cash position

* Ensure suppliers invoices are approved and entered into the correct nominal ledger account

* Reconcile suppliers accounts for payments, or in the case of direct debits ensure charges are correct

* Outstanding Supplier Invoices

* Enter supplier BACS payments within the Online Bank facility for authorisation by Managing Director

* Sort queries on sales ledger as and when necessary including the raising of invoices/credit notes

* Raise cheques as and when necessary for one off payments

* Check/update pre-pays and accrued general expenses

* Check trade debtors/creditors agree with what is on balance sheet

* Control petty cash

* Client credit control

* Banking

* Maintain filing system and internal Finance Manual - ensure certificates, agreements, contracts are up-to-date and relevant documentation only retained

Weekly Tasks

* Reconcile bank accounts

* Check suppliers' ledger and raise payments for amounts due

* Run various management reports and financial control accounts to ensure all controls agree

* AirPlus account reconciliation

* Office Admin Tasks e.g. Transaction Fees on Back Office System

Twice Monthly Tasks

* Reconcile BSP

* Refunds and Credits on BSP

* BSP Reconciliation Statement to Director

* Control of IATA Agency Debit Memos (ADM)

* Reconcile the BSP charge with the amounts due to be paid (BSP Trial)

* Manage Direct Debit statements and submissions

Monthly Tasks

* Prepare draft management accounts for MD's review

* Various management information for the MD for control purposes

* Refunds and credits on the Rail Settlement Plan (RSP)

* Send credit control emails on 25th and 10th of the month (according to BSP)

* Chase aged debtors

* VAT returns (quarterly)

* ABTA and ATOL returns (quarterly)

* Statistical returns

* Monitor receipt of hotel/car hire commissions

* Update accounts with salaries, ensure HMRC are paid and payslips given out

* Manage company pension scheme

* Review all suppliers' ledgers to ensure accounts are clean' and up-to-date

* Maintain fixed asset register

* Refer to, maintain and action yearly planner

* Prepare client Management Reports

Annual Tasks

* Finance statements and preparation of audit package

* Annual budgets

* Cash flow

* Ad-hoc recommendations to ensure that the day-to-day running requirements of the business are correctly reflected in the system

* ABTA, ATOL and IATA returns (quarterly and annual)

* ISO9001 Quality Manual - review existing and create new Financial procedures as required, conduct internal audits

* Development of Financial, Budgetary and Cash Flow forecasts


* Subject to qualification and experience

Required education:

* Diploma

Required experience:

* Accounting: 10 years

Required licences or certifications:

* AAT (Association of Accounting Technicians)

* ACCA (Association of Chartered Certified Accountants)

Interested? Register for free now and apply today!