Experienced School Admin Assistant

Rotherwood Recruitment
10 Jan 2018
11 Feb 2018
Contract Type
Full Time

Rotherwood Teachers are currently looking for a experienced School admin to provide general cover and some pf the below:

The list below outlines some of the duties that a school administrator may be asked to carry out:


School administrators are often a focal point for enquiries, and the first-point provider of information.

They may be approached by staff, pupils and parents, either in person or via telephone, email or letter. As well as maintaining a high degree of professionalism, customer service and discretion, an ability to stay cool and be sympathetic is key.

Communications & Liaison

The circulation of information among staff, pupils and their parents is the responsibility of a school administrator. Often this involves the distribution of written information, so being able to write clearly and effectively is important.

In addition to communicating within the school setting (staff, governors, pupils and parents), school administrators may also be expected to liaise with other institutions, external agencies and local authorities.

Organising and servicing meetings

These might include staff meetings, meetings of school governors, and school committees and boards, with tasks including organising and circulating information about the meeting, the preparation and distribution of agendas before the meeting, and minute-taking and distribution of minutes and action points after the meeting.

Administration of the "student life-cycle"

Coordinating the recording or collation of information from registration, absences, assessments and examinations.

Data entry and management

School administrators may be responsible for the school’s management information system (MIS), requiring a high level of IT proficiency. Or may be involved in the collation and entry of data relating to various areas of school activity. As such, school administrators play a key role in school record-keeping.

Preparation of reports and statistics

The data held within the MIS may be used by the administrator in the preparation of reports and statistics for either use within the school (e.g. staff and management meetings) or externally (e.g. submitting reports or statistical information to local authorities).

Budgets and financial records

Some school administrators are involved at a high level in the management of school budgets and financial records; others may be concerned with school finances on a lesser scale involving dinner money, school trips and other funds.

General office duties

In addition to handling phone calls, emails and letters, this may include filing, photocopying and other clerical tasks. School administrators are generally expected to have a good level of IT literacy and to be confident in word processing.

Organising and facilitating educational and social activities

The school administrator may be asked to be involved in anything from booking minibuses and theatre tickets or accommodation for school trips, to selling raffle tickets, school dance tickets or helping to organise the PTA’s pie and pea supper!