Payroll Clerk - The University of Leeds

10 Jan 2018
15 Feb 2018
Contract Type
Full Time
The post holder will assist in the production of payrolls, fees, and expenses and is required to have an extensive knowledge and understanding of payroll & benefits procedures; will assist in the training of staff; will be required to undertake ad hoc assignments as required.

Main Duties and Responsibilities

1.Assisting in the production of all Payroll, Expenses and Fees payment runs.

2.Assisting in the training and supervising of new staff and also existing staff in new procedures etc.

3.Reconciling and managing cost centres relating to deductions from salaries.

4.Processing new appointments, terminations, including adjustments and the production of P45's and advising Human Resources staff of actions required where appropriate.

5.Running simulation and update payroll calculation cycles, dealing with rejection and warning messages. Liaising with other departments to resolve issues and enquiries.

6.Handling customer and third party queries. Taking ownership to resolution and communicating with all stakeholders in a professional manner with a clear focus on customer service. Dealing with correspondence, replying to phone and other enquiry mediums.

7.The setting up and amending of standing information using experience and initiative in accordance with the procedures laid down e.g. bank details, National Insurance Contributions, tax codes, deductions, etc.

8.Completing, analysing and resolving queries on timesheets.

9.Maintaining sickness absence records, monitoring against entitlements and forwarding SSP change over forms to the individual.

10.Calculating individual backdated pay awards, including tax calculations and advising Human Resources Staff on actions to take.

11.Raising requisitions for cheque payments, e.g. salary advances, arrears etc. in accordance with procedures.

12.Processing tax code changes, particularly at the beginning of each tax year.

13.The checking and verifying of work undertaken by other staff as required and ensuring correction where necessary.

14.Recording for tax purposes all casual payments and reporting through the payroll system as appropriate to the Inland Revenue.

15.Processing payments of fees to outside lecturers, examiners etc., including tax and National Insurance status.

16.Paying arrears etc. to employees who have left the University service.

17.Recalculating adjustments to employees pay e.g. when an employee does not return to work after taking maternity leave.

18.Processing staff travel expenses and ensuring on a sample basis the reasonableness of claims.

20.Assisting with the completion of both Tax & Financial year end.

NOTE:This is not an exhaustive list but summaries the main areas of responsibility.

What will you bring to the role?

* Knowledge & Experience of statutory legislation related to Payroll, Benefits and Expenses.
*To buy into the University strategy and take a pro-active approach to its delivery.
*Competent utilising Microsoft Office
*Must be fully experienced in using P.C. based systems for data entry and checking.
*Ability to maintain a high degree of accuracy
*Must be able work to strict deadlines
*Ability to work flexibly as part of a team or own supervision.
*Good communication skills, with a high standard of numeracy
*Knowledge of computerised payroll systems
*Knowledge & experience of SAP HR/Payroll system.