Commercial Property Secretary

Recruiter
CRA Consulting
Location
Leeds
Posted
10 Jan 2018
Closes
15 Feb 2018
Sector
Legal
Contract Type
Permanent
Hours
Full Time
Our client, a leading West Yorkshire firm, is looking for a Commercial Property Legal Secretary who can provide support to their highly regarded team of fee earners, ensuring that the department can run at maximum efficiency.

MAIN DUTIES

To provide an important support service within the Unit in order to ensure a first class legal service is provided to Clients. This will include working independently and within a team environment (both within the Unit and the wider firm as a whole).

Key activities are likely to include:
a) Provide an effective and efficient typing support via a digital dictation system using a variety of software packages such as Microsoft Word, Outlook and Excel etc. This will include accurately preparing and/or producing e-mails, letters, documents and presentations in template formats, with relevant attachments and enclosures etc and ensuring that they are prepared for signature in time for appropriate deadlines to be met;

b) Produce bills and other relevant financial information and reports on an appropriate basis eg monthly;

c) Dealing with day to day client enquiries in the absence of or on behalf of lawyers (without providing anything that may be regarded as legal advice), taking and forwarding messages as appropriate;

d) Effective diary management, to include arranging meetings, conferences/seminars and other related appointments, booking meeting rooms and providing refreshments, arranging travel and accommodation and operating an effective follow-up/reminder system and managing out of office messages and voicemail systems etc;

e) Deal with all incoming correspondence, taking care that during the absence of lawyers anything of an urgent nature is seen immediately by another lawyer in the team/Unit; and

f) Provide typing support to other secretaries/Units where circumstances allow.

SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED

Excellent IT skills, in particular experience of using digital dictation and Microsoft Office (in particular proven skills in document management in Word and also Excel, Outlook and PowerPoint experience etc);

A commitment to delivering an excellent and professional support to others;

The ability to plan ahead, to problem solve and to have the confidence and ability to work on one's own initiative where necessary;

An ability to work in a demanding environment, adhering to strict deadlines;

Fast, accurate touch-typing speed (at least 70wpm);

Previous legal experience, in particular a proven working knowledge of documents, processes and terminology within Commercial Property/Real Estate

If this opportunity is opportunity is of interest, you can apply directly or contact Aaron Stocks on or at