Personal Assistant (PA) / Office Manager / Board Minute Taker

Recruiter
Location
Central London
Salary
£30000 - £45000 Per Annum Pro Rata Part Time
Posted
10 Jan 2018
Closes
07 Feb 2018
Ref
AB-GCE2311A
Contact
Guru Careers
Contract Type
Permanent
Hours
Part Time

Personal Assistant (PA) / Office Manager / Board Minute Taker

A Personal Assistant (PA) / Office Manager / Board Minute Taker with experience within a regulated finance / professional environment is needed to join a leading firm of City Stockbrokers. Joining on a flexible Part Time basis (2 to 3 days a week), expect to provide key assistance and support that ensures the working day runs smoothly for the Directors.

Based in the heart of London's financial district, our client is an established and regulated firm in financial services that delivers exceptional trading opportunities to both retail and institutional clients in equities, CFDs and Forex trading. Due to continued expansion, they now seek a highly organised Personal Assistant (PA) / Office Manager / Board Minute Taker to join the team.

Joining as the Personal Assistant (PA) / Office Manager / Board Minute Taker you will enjoy a varied role providing all administrative support to the directors whilst managing the office.

In more detail the Personal Assistant (PA) / Office Manager / Board Minute Taker will:

  • Coordinate monthly Board Meetings with schedules and bi-monthly Senior Management Team meetings;
  • Prepare Board Packs;
  • Take and write minutes within the relevant format;
  • Coordinate and manage the directors actions, deadlines and responsibilities ensuring they are actioned promptly;
  • Support the Board by drafting presentations, gathering data and researching data;
  • Be the first point of contact for telephone and email enquiries for the Directors;
  • Communicate with shareholders on AGMs/GMs;
  • Manage specific projects on behalf of the CEO, often of a complex, sensitive and confidential nature;
  • Assist the CEO in maintaining good internal communications with staff to include emails, newsletters, memos and staff meetings ;
  • Coordinate and organise meetings, events and travel arrangements;
  • Ensure office equipment, office records and office supplies are organised and maintained;
  • Provide any other ad hoc administration duties.

To qualify. You should be a PA / Office Manager / Board Minute Taker / EA / Personal Assistant / Executive Assistant or similar, with a CV that demonstrates:

  • Board Minute experience;
  • Experience of working within financial services;
  • Experience of managing board level stakeholders;
  • Experience of preparing and writing board packs and minutes;
  • Good current knowledge of regulatory and legislative requirements;
  • Experience in managing the diaries, engagements and commitments for directors;
  • Strong attention to detail with the ability to go above and beyond to get things done;
  • Excellent communication skills (written and verbal).

In return the Personal Assistant (PA) / Office Manager / Board Minute Taker will be joining a rapidly growing financial organisation.

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