Administrator - Maternity Cover

£9 - £10 per hour
07 Feb 2017
07 Mar 2017
Recruitment Genius Ltd
Job Level
Contract Type
Full Time
This nursing home is currently looking for an Administrator, who can cover maternity leave for a fixed term of up to 15 months starting March 2017.

Purpose-built, this nursing home is thoughtfully designed and very well equipped. Full lift access, spacious communal areas and good decor make for a thoroughly pleasant environment. At this nursing home, residents are welcomed for long or short stays, including respite. The home provides residential, nursing and dementia care.

You will be responsible for the smooth running of the administration of the Nursing Home.

Main Responsibilities:

- Provide administrative / secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc, within given timescales.
- Answer the telephone, respond to enquiries from Clients and Visitors at Reception, and re-direct enquiries in a friendly and efficient manner
- Prepare and submit relevant Client financial information to the Sales Ledger Department to ensure that invoices to Clients, Local Authorities or person so responsible are produced accurately and promptly. Follow up settlement of same using manual records and specialised computer software. Liaise with and assist Credit Control Department to resolve any outstanding issues.
- Collate information and complete the four weekly payroll return, to include hours worked, sickness, holidays, starters and leavers for submission to Head Office in a timely and accurate manner to meet the payroll deadline.
- Maintain stationery supplies. Arrange and calculate monthly stock takes and costs. Order and maintain records of Staff Members' uniforms.
- Maintain complete files for Clients and Staff Members in line with the Company's policies and procedures.
- Maintain the petty cash, recording all disbursements and actioning reclaims to maintain the float, producing a monthly report for submission to Head Office.
- Understand and ensure the implementation of the Care Centre's Health and Safety policy, and Emergency and Fire procedures.

Skills, Knowledge & Qualifications:

- Good numerical and word processing skills
- Knowledge / experience of MS Word and MS Excel
- Good communication and organisational skills
- Friendly, confident, well-presented and customer-focused
- Professional telephone manner
- Genuine interest in working within a caring environment
- An appreciation of need for confidentiality
- Satisfactory Police Check and check against the POVA List (where applicable)

- Knowledge / experience of MS Outlook
- Previous experience of accounting computer packages
- Previous experience of book-keeping / administration
- Team player
- Ability to work on own initiative

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