Corporate Legal Secretary

05 Feb 2017
05 Mar 2017
Contract Type
Full Time

Are you a Corporate Legal Secretary / Personal Assistant looking for a new and exciting opportunity?

Look no further my Prestigious and highly established worldwide Law Firm have the job for you!

Corporate Legal Secretary role!

Fantastic Legal Secretary Opportunity based in the City!!

Corporate Legal Secretary role! ( full time MUST HAVE CORPORATE EXPERIENCE )

We are looking for an exceptional, pro active, highly organised and super effecient Legal Secretary or PA to join our top tier, world wide Law Firm based in the City

Corporate Legal Secretary role! ( MUST HAVE CORPORATE EXPERIENCE )

You will have to be really impressive, professional and have a wealth of experience in Corporate Law

Corporate Legal Secretary role duties will include:

  • Regular practice planning with lawyers to review client work activities and requirements including managing lawyers' Outlook and calendar

  • Creating, amending and formatting documents from varied formats, delegating work appropriate to Document Production, and agreeing timeframes

  • Preparing and printing documents and researching client information for presentations, papers, reports, client events or meetings, utilising Team Assistants or Reprographics

  • Responding to lawyers' emails or meeting requests, arranging meetings, booking equipment, restaurant or conference facilities

  • Dealing with internal and external clients, building effective working relationships, and using initiative to route / prioritise requests and action / draft responses in order to answer queries or reduce volume

  • Coordinating the billing process and financial reporting, assisting lawyers by running reports, inputting time, updating narratives and producing draft bills for partner approval or amendment

  • Supporting lawyers with Priority Client and BD initiatives including planning and coordinating client events (research, invitations, room bookings, catering, travel, presentations and event materials)

  • Promoting and ensuring tasks are completed by appropriate resources, in particular delegating administration to Team Assistants and documents to Document Production

  • Organising and maintaining electronic and hard copy document management systems, delegating to Team Assistants where appropriate to ensure files are updated and closed matters are archived

  • Making travel arrangements through firm's supplier for the booking of flights, hotels and transport, and providing itinerary and currency

  • Preparing and drafting simple client communications or agendas, ensuring accuracy and completeness

  • Preparing client packs including animated or graphical presentations, pitches, CVs, and printing or amending data

  • Updating client information, mailing lists and databases within Outlook, Excel or Interaction

  • People related administration tasks ie support at appraisal time / mid year check-ins

  • Processing and assisting with administrative requirements such as expense claims, lawyers qualifications or learning records

  • Assisting with client file opening and related processes

  • Ad hoc secretarial and administrative tasks as required

Essential skills and experience:

  • Demonstrates a "can do" approach which provides for proactive and solutions focused assistance to all members of the team
  • Strong organisational skills, able to prioritise and manage multiple tasks, often within tight deadlines
  • Demonstrates initiative and ability to expand responsibilities and tasks
  • Strong client focus and a willingness to always go "the extra mile"
  • Excellent communication skills, able to speak and write with professionalism and confidenc
  • Excellent attention to detail, ensuring work is high quality and accurately produced, within agreed expectations and deadlines
  • Responsible and willing to take personal ownership for the effective delivery of tasks
  • Professional and approachable at all times, able to work well with others and build positive working relationships with internal and external clients
  • Remains calm and focused when under pressure or during peaks in workload
  • Flexible with time and able to adjust priorities and working hours when required to meet deadlines
  • Willing to learn and identify training requirements to improve skills relevant to the needs of the business
  • Adheres to firm's guidelines and maintains confidentiality at all times
  • Good level of technical ability in Microsoft office and other firm's packages

All you impressive Secretaries please apply within for immediate consideration